Major and Principal Gifts Coordinator,… at Partners In… · Chicago

Position Title: Major and Principal Gifts Coordinator, Midwest Region

Position Classification: Regular; Exempt; Full-Time; 40 Hours/Week

Reports To: Regional Director of Development, Midwest

Location: Remote role located in the Midwest, preference for Chicagoland Area

Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship.

Position Overview:

The Midwest Regional Coordinator will provide support to fundraiser(s) on the Major and Principal Gifts team, based out of Chicago. The Coordinator will support efforts to engage, solicit and steward major and principal gift level donors, as well as support the work of the Chicago-based Women’s Alliance.

The Major and Principal Gifts team is part of the PIH Development Department’s Individual Giving program, and works particularly closely with other Individual Giving teams, the Communications team and with select site staff. The Chicago Women’s Alliance is a philanthropic, learning, and service initiative aimed at inspiring a group of 35+ women philanthropists to have a positive impact on the health of women and children by becoming educated on the issues, engaging with PIH leadership and staff, advocating for PIH’s patients, and mobilizing philanthropic resources.

The Coordinator’s primary responsibilities include managing CRM interfaces for the team, facilitating travel planning, expense reporting, providing general administrative support, and events day-of logistics, administration, and management.

This position will be based in the Chicago area, with the candidate telecommuting from home, and will be 100% remote from the PIH Boston office.

Responsibilities:

Database management (50%)

• Act as the CRM point person for Midwest Region MGPG team frontline fundraiser(s). This includes working closely with the Development Operations team to assess coding, reporting and data modeling needs.
• Update and maintain donor contact information, notes, actions, and proposals in Raiser’s Edge (soon transitioning to Salesforce).
• Generate individual constituent and donor portfolio reports from Raiser’s Edge (soon transitioning to Salesforce).

Fundraiser and Administrative support (30%)

• Provide administrative support, including: assisting with financial tracking for credit card statements and expense reports; managing meeting cadence and recording minutes as needed; assisting travel and meeting booking for management and team members as needed.
• Assist with event logistics and administration, including: securing sites and venues; selecting and managing vendors; interfacing with hosts; managing event flow; day-of event coordination, including managing set-up, check-in, tech, and more; creating pre-event briefing materials; and handling event wrap up, including bill payment and expense reconciliation.
• Conduct research and create meeting briefings and donor profiles in advance of donor meetings and/or Women’s Alliances events and activities.
• Support Women’s Alliance Steering Committee with notetaking, pulling of fundraising reports, and event support, etc.

Donor support and gift processing (20%)

• Serve as a point of contact on the team for individual major donors. Generate mailing lists, acknowledgements, and reports as needed.
• Draft and edit grant proposals and reports as needed.

Qualifications:

• Passion for the mission of PIH. Interest in social justice strongly desirable.
• Bachelor’s degree in a related field or equivalent work experience.

Required Experience, Education, Licenses or Certifications

• 1-3 years of relevant work experience in similar roles or industries in years of experience

Skills:

• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country.
• Capacity to represent PIH in a highly professional manner and ability to handle confidential information with discretion.
• Excellent customer service and interpersonal skills.
• Solid computer skills in a PC environment with the capability to master new software applications. Skilled user of Excel, PowerPoint, and Microsoft Word; working knowledge of Raiser’s Edge or Salesforce a plus.
• Demonstrated competence in assessing priorities and managing a variety of competing priorities in a time-sensitive environment, meeting deadlines with attention to detail and quality.
• Excellent writing and communication skills; competent at budget and expense management.
• Motivated to participate actively in a learning environment; resilient and flexible.

Core Values and Competencies

• Demonstrates the organization’s core values of: Commitment, Humility, Integrity and Pragmatic Solidarity/Accompaniment
• Accountability – Able to accept responsibility for one's actions, outcomes, and those of their team.
• Achieving results – Able to set realistic goals, put plans into action, monitor progress, evaluate outcomes, and apply lessons learned.
• Adaptability – Able to adapt to change, to balance multiple demands, consider new approaches, and persist towards solutions in changing circumstances.
• Teamwork – Able to work well with others to achieve common goals. Exemplary interpersonal skills; ability to collaborate effectively with staff across departments and countries.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Any offer of employment is contingent upon the successful completion of applicable background checks.

Our Benefits Are Built for Real Life

We know you do your best work when you’re supported.

• Work from anywhere in the U.S. for most roles, with flexibility baked into how we operate
• Comprehensive health coverage (medical, dental, vision, disability, and life insurance) so you can focus on what matters
• A 401(k) with automatic employer contributions to help you invest in your future
• Flexible PTO with no cap, plus generous holidays, summer and winter breaks, and a sabbatical program
• Professional development support and home office reimbursements to help you grow and work comfortably wherever you are

(Some roles may require specific locations or on-site presence. Benefits are subject to plan terms.)

The starting salary range for new hires in this position is between $56,650-60,770/year and may vary depending on multiple, individualized factors including functional experience and job-related experience. Our Human Resources team will work with you during the hiring process to understand your likely placement within this salary range. In keeping with Partners In Health’s commitment to salary transparency and internal parity, salaries at PIH are not negotiable.

Partners In Health will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact: pihrecruitment@pih.org.