Parts Manager at Opelika Equipment in Opelika, AL

Parts Department Manager

Opelika Equipment · Opelika, Alabama · Full-time · $50,000–$60,000 per year

Opelika Equipment is opening a new tractor dealership in Opelika, Alabama, and we’re hiring a Parts Department Manager to build our parts operation from the ground up. You’ll set up our inventory system, build supplier relationships, and run a parts counter that serves customers and keeps our shop moving.

We’re looking for someone who takes initiative, follows through, and helps build a culture of service across parts, sales, and service. You’ll work within the standards set by the General Manager and lead the department’s daily operations, staff development, and performance.

Inventory and purchasing

· Set up the dealership management system and establish procedures for receiving, stocking, ordering, returns, and cycle counts. Organize bins by part number and keep the 50 fastest-moving items in dedicated bins near the shop counter.

· Keep aisles, bin tops, and corners clear and protect dealership property.

· Set stocking levels based on equipment sales, repair demand, and seasonality. Use the inventory system to track out-of-stock items and backorders, manage obsolete stock, and lead an annual physical inventory.

· Build relationships with manufacturer and aftermarket suppliers. Compare fitment, quality, price, availability, lead times, and return terms, and follow manufacturer requirements where applicable.

· Document special orders, collect an appropriate deposit before ordering nonreturnable parts, tag and hold orders on arrival, and notify customers promptly. Track orders through pickup or delivery.

Service coordination and inventory controls

· Stage parts for scheduled repairs, source urgent items, and keep service informed about delays and expected arrival dates so customers receive accurate updates and technicians can plan their work.

· Have parts staff issue all shop parts. Verify that the repair order is available in the dealership system and that the parts are listed on it before releasing them. Work with the business office to cross-check parts charges against labor operations before closing repair orders.

· Secure stockroom entrances and limit access to parts staff and escorted visitors. Conduct unannounced spot counts of items such as batteries, filters, fluids, and handheld equipment.

· Coordinate warranty and policy claims with the Service Manager and business office. Work with service to identify worn or due-for-service items on incoming equipment, such as belts, filters, hoses, and mower blades, so customers can review recommended work.

Sales and merchandising

· Handle walk-in and phone inquiries, verify parts by model and serial number, and help customers choose compatible parts, accessories, and handheld equipment.

· Maintain stocked displays and plan seasonal promotions and advertising. Coordinate with new and used equipment sales to quote accessories and have them ready for tractor and equipment deliveries.

· Grow retail and wholesale sales through proactive outreach to farms, landscapers, fleets, and independent repair shops. Build repeat business through reliable sourcing and follow-through.

Department leadership and performance

· Set monthly and annual parts sales and profit goals with the General Manager. Track sales, margins, inventory accuracy, backorders, and slow-moving stock. Keep complete sales and accessory records with accurate item costs.

· Monitor competitors and market conditions and keep the General Manager informed of changes and operating issues that affect the dealership.

· Plan staffing as the department grows. Train and coach parts staff, explain dealership procedures, and follow up on compliance. Work with the General Manager on employee development and with other managers on your own development.

· Coordinate with sales, service, and the business office so each department knows who owns the next step. Maintain good relationships with customers, coworkers, and the community.

What we’re looking for

· Experience in parts, inventory, purchasing, or dealership operations. Tractor, outdoor power equipment, automotive, or heavy equipment experience is preferred.

· Comfort with electronic parts catalogs, inventory software, and vendor ordering systems.

· Strong organization and communication skills, especially when several customers and technicians need answers at once.

· The initiative to build practical processes from day one and work with other departments to improve them as the dealership grows.

Compensation and benefits

· $50,000–$60,000 annual salary, depending on experience.

· One week of paid vacation.

· One week of paid sick leave.

· Potential for commission, incentive pay, and retirement contributions after the first year.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Opportunities for advancement
• Paid time off

Work Location: In person