Business Unit Administrator at Omexom in IE

Job Title: Business Unit Admin

Reporting To: Finance Business Partner

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Role Overview: You will play a key role in supporting the day-to-day operations and financial administration within the Business Unit. Duties are dynamic and will vary or adapt based on the specific operational requirements of the Business Unit.

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Key Responsibilities

Financial & Procurement

• Raising purchase orders (POs) and processing goods receipt invoices.
• Reviewing, updating, and coordinating the Business Unit’s Vodafone account and its associated monthly billing.
• Sourcing and procuring ad-hoc materials, office consumables, and miscellaneous items required for daily operations.

Fleet & Logistics

• Managing Fleet, Fuel Card, and Toll Tag while maintaining and updating the Drivalia account, Continuum platform, and the National Fleet database.
• Overseeing all incoming and outgoing mail, handling courier bookings, and tracking urgent shipments.
• Receiving all incoming deliveries and proactively contacting recipients.

Facilities & Office Services

• Coordinating external contractors for essential office services, including utilities, cleaning, waste disposal, pest control etc.
• Taking ownership of the general upkeep of the office environment, ensuring meeting rooms and communal spaces are kept functional and organised.
• Acting as the primary onsite point of contact for anyone entering the building, managing visitor arrivals, and coordinating visitor entry

Travel & Event Planning

• Coordinating travel arrangements, including booking flights, accommodation, car hire, and venues.
• Organising meeting rooms, catering, calendars, and setup for general internal and external meetings and events.

Staff Onboarding & Off Boarding

• Managing the onboarding check list, liaising with internal departments and candidates to ensure everything required for their role is fully prepared for day one.
• Liaising with departing employees to retrieve company equipment and update relevant databases.

Business Unit Support

• Acting as the primary liaison for internal staff queries and external suppliers.
• Providing flexible administrative support to ensure the smooth day-to-day running of the business unit.
• Undertaking any other duties as reasonably requested by the Finance Business Partner to meet changing operational demands.

What we are looking for:

• Strong organisational and multitasking skills
• Strong attention to detail
• Flexible, positive, and proactive attitude
• Excellent time-management skills
• Excellent communication skills
• Willingness to learn