Administrator - Asset Manager Services (Fund Admin) at Ocorian · Moka

Company Description

Asset Manager Services | Private Wealth & Corporate | Issuer Services

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the Job

As part of the Administration team, you will provide administration and company secretarial support to a portfolio of client entities, helping to ensure the smooth and efficient operation of their structures. Working closely with Assistant Managers and Managers, you will play an important role in delivering a high standard of service, maintaining accurate records, coordinating key administrative activities, and ensuring compliance with applicable regulations and Ocorian's policies and procedures. This role provides an excellent opportunity to develop your technical knowledge, build strong professional relationships, and contribute to a collaborative and supportive team environment.

Main Responsibilities

• Support the administration of funds and other client entities, helping to deliver a seamless and high-quality client experience.
• Develop a strong understanding of client structures, governing documents, and agreements, applying this knowledge to day-to-day administration activities.
• Work closely with Managers and colleagues on client transactions, including investments, acquisitions, disposals, and other corporate activities.
• Assist in maintaining complete and accurate client due diligence records in accordance with Ocorian's policies and procedures.
• Build an understanding of the applicable regulatory framework and ensure client entities are managed in compliance with relevant requirements.
• Open and maintain client bank accounts, liaising with banking partners and coordinating banking-related matters.
• Prepare payment and banking instructions and support the timely execution of transactions.
• Attend board and client meetings, preparing clear and accurate minutes and action points where required.
• Draft correspondence, resolutions, and other corporate documentation in line with company procedures and client requirements.
• Maintain accurate client records and ensure information held on internal systems is complete, up to date, and reliable.
• Conduct periodic file reviews and support the maintenance of strong governance and control standards across client portfolios.
• Liaise directly with clients, professional advisers, and other stakeholders, providing responsive and professional support.
• Build positive working relationships across teams, providing constructive feedback and contributing to a collaborative team culture.
• Proactively identify and escalate risks or issues to management to support effective risk management and client service delivery.
• Manage priorities effectively, ensuring tasks are completed accurately and within agreed deadlines.
• Record time accurately, meet productivity targets, and contribute to the efficient operation of the team.
• Demonstrate professionalism, accountability, and a client-focused approach in all interactions.
• Participate actively in team initiatives, knowledge sharing, and company events, contributing to a positive and engaging team environment.

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Qualifications

• Bachelor's degree in Administration, Law, Accounting, or a related field.

Knowledge, Skills & Experience

• Minimum of 2 years' experience in administration, company secretarial, corporate services, or a similar environment.
• Strong communication and relationship-building skills, with the ability to interact confidently with clients, colleagues, and external stakeholders.
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Comfortable using technology and digital platforms, including tools used to support board and committee meetings.
• Ability to independently coordinate and organise meetings using internal booking and scheduling systems.
• Intermediate proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.