Catering Administrative Assistant |… at Oak View Group · Tampa

CATERING ADMINISTRATIVE ASSISTANT | PART-TIME | BENCHMARK INTERNATIONAL ARENA Location US-FL-Tampa Job Post Information* : Posted Date 9 hours ago(6/25/2026 11:45 AM) Job ID 2026-32673 Location Name Benchmark International Arena Category Administrative / Clerical Type Regular Part-Time Location : Location US-FL-Tampa Job Post Information* : External Company Name Oak View Group Job Post Information* : External Company URL https://www.oakviewgroup.com/ Location : Postal Code 33602 Location : Address 401 Channelside Dr Job Post Information* : Post End Date 9/25/2026 OAK VIEW GROUP Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.  OVERVIEW The Catering Administrative Assistant provides vital support to the Catering Department by handling administrative tasks, staff scheduling, and event documentation. This role ensures catering operations run smoothly by keeping records organized, supporting managers, and coordinating with internal teams. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hospitality environment. They are skilled at managing multiple tasks, supporting staff needs, and ensuring accuracy in event scheduling and documentation The employee must maintain excellent attendance and be available to work a variable event-driven schedule, which includes evenings and weekends.   This role pays an hourly rate of $25.00-$28.00   Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching   This position will remain open until September 25, 2026. RESPONSIBILITIES • Provide administrative support to the Catering Manager(s) and department leadership. • Assist with preparing, editing, and distributing Banquet Event Orders (BEOs) and internal event-related documents. • Maintain accurate and up-to-date catering records, staff schedules, and departmental databases. • Work closely with managers to coordinate staff scheduling for catering events, ensuring appropriate coverage. • Communicate with catering staff regarding schedules, assignments, and event requirements. • Process invoices, purchase orders, and expense reports in compliance with company procedures. • Track catering supplies, assist with requisitions, and maintain accurate documentation for inventory needs. • Support managers with coordinating pre-event meetings, walkthroughs, and post-event reporting. • Answer phones, respond to internal emails, and provide timely assistance to staff and leadership. • Ensure compliance with company policies, confidentiality, and health and safety standards. • Perform additional duties as assigned by supervisors or managers to support catering operations QUALIFICATIONS • High school diploma or equivalent required; associate’s degree in hospitality, business administration, or related field preferred. • Previous administrative experience required (hospitality, catering, or food & beverage industry experience preferred). • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); scheduling software experience a plus. • Strong organizational and time-management skills with the ability to manage multiple priorities. • Excellent written and verbal communication skills for internal staff coordination. • Detail-oriented with a high level of accuracy in scheduling, data entry, and documentation. • Ability to work independently and collaboratively in a team environment. • Must be able to work a flexible schedule, including evenings, weekends, and holidays, as required by event demands. STRENGTHENED BY OUR DIFFERENCES. UNITED TO MAKE A DIFFERENCE At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. EQUAL OPPORTUNITY EMPLOYER Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. OPTIONS Apply NowApply Share this job with your Network. Email this job to a friend.Refer this job to a friend.

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