FOIL Administrative Coordinator (Temporary) at NYC… · New York

About the Agency:

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.

As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

Your Team

The FOIL Administrative Coordinator will be a member of the Public Information team within the agency’s Office of Compliance & Risk Management (CRM). This office includes various compliance, oversight, and hearing functions to ensure fairness, consistency, and equity in both our external and internal engagement. CRM collaborates with programs across HPD to ensure the agency and its partners comply with laws (federal, state, and city), regulatory requirements, policies, and procedures. The Office includes the following Divisions and units:

· Compliance & Strategy

· Economic Opportunity & Regulatory Compliance

· Audit Support

· Adjudications

· Public Information

HPD’s Public Information team is dedicated to serving the public by collaborating with internal partners and governing entities to facilitate access to agency information. The team promotes accountability, transparency, and compliance by:

· Establishing robust infrastructure within the agency to improve record retention and quality;

· Ensuring fair and secure access to agency records and materials for members of the public; and

· Safeguarding sensitive information by setting and maintaining best practices around data privacy and effective record management.

Your Impact

As a member of the Public Information team in CRM, the FOIL Administrative Coordinator will support transparency and public access to information relating to HPD’s mission to provide secure and safe housing in New York City.

Your Role

Reporting under general supervision of the Deputy Records Access Officer and FOIL and the eDiscovery Specialist on a dedicated project basis, the FOIL Administrative Coordinator will support the agency’s Freedom of Information Law (FOIL) program, working with the FOIL team on a segment of its redaction portfolio. Working in coordination with offices throughout the agency, the FOIL Administrative Coordinator will gain an understanding of the different types of work done by the agency, develop relationships with people throughout HPD, and apply their customer service skills.

The records involved in this project will include, but not be limited to, Complaint Records, Violation Records, and Regulatory Agreements. All activity will be conducted under FOIL supervision.

Your Responsibilities

The FOIL Administrative Coordinator will be trained and instructed on requirements and software involved in the following duties:

· Search and retrieve responsive documents from specific agency and/or City websites

· Redact responsive records documents using Adobe Pro software

· Submit redacted documents to the FOIL team for review

· Enter completed FOILs information in an excel spreadsheet

· Assist with obtaining documents from program areas

· Review documents provided by agency personnel to ensure that the FOIL responses are accurate and complete

· Assist with quality assurance checks of FOILs

· Support FOIL requests and inquiries from the public as needed

· Other tasks and requirements identified as the staff becomes more familiar with the agency documents and information

Please submit a cover letter as part of your application.

Preferred Skills

The ideal candidate will be an inquisitive self-starter and problem-solver with administrative experience.

· Exercises discretion when handling sensitive and confidential information

· Strong attention to detail and excellent organizational and problem-solving abilities

· Effective verbal and written communication skills

· Ability to multi-task with high volume workload

· Collaborative team player with strong interpersonal and communication skills (verbal and written)

· The ability to keep track of time-sensitive projects, and coordinate with various parties to help complete them

· Comfortable with reading and interpreting documents

How to Apply:

Please send resume and cover letter to the HPD FOIL team via AskCompliance@hpd.nyc.gov and include the position in the subject line.

Salary range: $32.50/hour for 35 hours/week

NOTE: Only those candidates under consideration will be contacted.

Pay: $32.50 per hour

Work Location: In person