Disbursements Senior Analyst at Nscale in Poland, PL

Location: Warsaw, Poland Department: Finance

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.

About the Role

We're seeking a Disbursements Senior Analyst to own the end-to-end management of our disbursement operations, ensuring accuracy, compliance, and efficiency across all payment processes. Reporting to the Accounts Payable Manager, this role is critical to maintaining financial control, supporting operational excellence, and enabling seamless cash flow management as Nscale scales.

You will be the backbone of our disbursement execution, ensuring that payments, vendor commitments, and financial transactions are meticulously tracked, documented, and processed with precision and integrity.

Key Responsibilities

Transactional Management & Processing

• Process, review, and authorize disbursements across multiple payment channels (ACH, wire transfers, checks) with meticulous attention to accuracy and compliance.
• Maintain comprehensive records of all disbursement transactions in financial systems, ensuring data completeness, accuracy, and auditability.
• Reconcile disbursement accounts and resolve discrepancies promptly, escalating issues as needed.
• Monitor payment schedules and ensure timely processing to maintain vendor relationships and optimize cash flow.

Visibility & Control

• Maintain dashboards and reports providing real-time visibility into disbursement status, outstanding payments, and cash commitments across the organization.
• Track vendor payments, invoice matching, and payment terms to ensure compliance with agreements and internal policies.
• Proactively identify and flag payment anomalies, duplicate payments, or unauthorized transactions.

Operational Follow-up & Vendor Management

• Conduct regular follow-up with internal stakeholders and vendors to confirm payment status, resolve inquiries, and address discrepancies.
• Manage vendor payment inquiries via phone and email, providing clear communication on payment timelines and status.
• Support vendor onboarding processes, including payment setup and banking information verification.

Documentation & Compliance

• Meticulously collect, match, and archive all critical documentation (invoices, purchase orders, payment confirmations, receipts) in organized systems for auditing purposes.
• Ensure all disbursements comply with internal controls, company policies, and regulatory requirements.
• Maintain audit trails and supporting documentation for internal and external audit reviews.
• Support compliance with SOX, tax regulations, and financial reporting standards as applicable.

Reporting & Process Improvement

• Assist in monthly and quarterly financial reporting related to disbursements, accounts payable, and cash management.
• Generate performance metrics (e.g., payment accuracy, on-time payment rate, processing cycle time) and support continuous improvement initiatives.
• Identify process inefficiencies and recommend automation or system improvements to enhance accuracy and reduce manual effort.
• Support the Finance team in setting up and improving core disbursement processes (e.g., approval workflows, escalation procedures, payment scheduling).

Cross-Functional Alignment

• Work closely with Accounting, Procurement and Business Operations teams to ensure aligned payment schedules and accurate information flow.
• Support budget tracking and cash forecasting by providing accurate disbursement data and projections.
• Collaborate with Finance leadership on month-end and year-end close activities related to payables and disbursements.

Required Skills and Qualifications

Experience

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent professional experience.
• 3-5 years of professional experience in accounts payable, disbursements, finance operations, or a similar high-volume transactional finance role.
• Proven experience managing payment processing, vendor management, and financial reconciliation.

Technical & Administrative Excellence

• Advanced proficiency in Microsoft Excel for reporting, tracking, reconciliation, and dashboard maintenance.
• Strong proficiency with accounting software and ERP systems (e.g., NetSuite, SAP, QuickBooks, or similar platforms).
• Foundational skills in data analytics for interpreting financial reports and identifying trends.
• Exceptional attention to detail with strong organizational capability for maintaining clean, auditable records.
• Comfortable with multiple payment platforms and banking systems.

Financial & Compliance Knowledge

• Strong understanding of accounts payable processes, payment controls, and financial compliance requirements.
• Knowledge of banking procedures, payment methods, and cash management best practices.
• Familiarity with internal controls, audit requirements, and financial governance.
• Understanding of tax implications related to payments and vendor management.

Communication & Stakeholder Management

• Excellent verbal and written communication skills.
• Strong follow-up and vendor management capabilities essential for internal and external stakeholder engagement.
• Ability to explain financial processes clearly to non-financial stakeholders.
• Professional demeanor and ability to handle sensitive financial information confidentially.

Mindset & Work Style

• Proactive, detail-oriented, and able to spot discrepancies and issues quickly.
• Ability to prioritize tasks in a fast-moving environment and escalate appropriately.
• Self-motivated with strong organizational and time-management skills.
• Comfortable working in a high-growth, dynamic environment with evolving processes and systems.
• Collaborative team player with a commitment to accuracy and continuous improvement.

Nice to Have

• Experience with automated payment systems or payment orchestration platforms.
• Familiarity with multi-entity or multi-currency disbursement management.
• Experience in fast-paced tech, startup, or scale-up environments.
• Knowledge of fraud prevention and payment security best practices.
• Exposure to cash flow forecasting and working capital management.
• Experience with RPA (Robotic Process Automation) or process automation tools.

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

• Highly competitive package (base + equity) with reviews every 12 months. 🚀
• Join the fastest-growing tech startup, your chance to push boundaries, collaborate with brilliant minds, and make your mark on cutting-edge AI. ✨
• Expect a dynamic progression plan tailored to your ambitions. Grow by trying new things, leading, challenging the status quo, and owning your impact, always with our full support.
• Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there's anything we can do to accommodate your specific situation, please let us know.

Note: The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role. For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.