Technical Coordinator, AML TA at Northern Trust in Luxembourg

Technical Coordinator, AML TA
Location: Luxembourg
About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

The Transfer Agency department provides a third party fund administration service to numerous fund management companies covering the full range of shareholder servicing functions including dealing, registration, finance and investor services.  Transfer Agency is a growing department based over Luxembourg and India. It’s a fast paced environment offering all partners excellent opportunities to grow their careers.
Reporting into the Team Leader, the Senior AML Concultant will work as part of a dedicated team, providing high touch client service to a range of Northern Trust's Transfer Agency clients.
The role requires to be independent with little guidance from line management, to support AML compliance services aligned to:
•AML Legislation/Regulation & Guidance/Best Practice.
•AML processes and procedures.

The key responsibilities of the role include:
On boarding and Off boarding of Investors
•Management of fund launches
•Fund transition pre-testing and management of transitions in for Investor AML.
•Analyse the investor profile, determine the risk level and collect the required set of documentation to meet applicable laws and regulations and in the respect of Northern Trust internal AML Policy procedures
•Transmit the relevant communications to Clients/Investors related to the above
Controls on AML activities
•Overnight screening management through Fircosoft
•Ongoing due diligence: ensuring It is handled timely or duly escalated to the management
•Standard Registration requirements
•Pre-determined Anti-Money Laundering / Know your Client requirements
•Maintenance of PEP registers (PEPs identified through pre-screening and the overnight Fircosoft process).
•Transaction monitoring process
•Testing of AML Letter of Assurance / Letter of Comfort if applicable
•QA review of Complex Investor AML Operations’ compliance with NT Investor AML processes and procedures.
Internal / external Audits
•Handle all funds and auditors queries related to AML: Management of internal-external audit/ global compliance testing/ regulator reviews
•Respond to all clients and / or associated internal departmental queries in a timely, accurate and professional manner in accordance with departmental procedures.
People Leadership & Team Development
·Provide day-to-day oversight and guidance to team members performing Investor AML activities.
·Act as a mentor and subject matter expert, supporting the professional development and technical expertise of team members.
·Coach staff on AML regulatory requirements, Northern Trust policies, procedures, and operational best practices.
·Conduct regular quality reviews and provide constructive feedback to support continuous improvement.
·Contribute to onboarding, training, and succession planning initiatives within the team.
·Foster a culture of accountability, collaboration, and continuous learning while ensuring high standards of client service and regulatory compliance.
Internal Documentation review
§Application Forms and Prospectuses reviews

Skills/ Qualifications:

The successful candidate will benefit from having:

- Sound knowledge of Transfer Agency duties ideally in a similar role and of financial markets
- Experience in a similar role of equivalent for at least 3 years
- Fluency in English (both written and spoken). French or German is a distinct advantage
- Good understanding of IT system flows and mastering MS Office
- Attention to detail and focus on quality (working with accuracy)
- Ability to work independently in an organized way and take up appropriate responsibility
- Analytical and technical thinking
- Team spirit with a dynamic and flexible approach
- Strong communication skills and presentation skills

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com, or alternatively you can discuss your individual requirements with the recruiter you are working with.

About Our Luxembourg Office

In 2024, the Northern Trust Luxembourg office celebrated their 20th anniversary, an important chapter in their history. Having opened in 2004 to support one client, they have since grown their client base substantially and increased their headcount significantly, which now stands at over 400.

From modern fully equipped meeting rooms to a vast canteen with a view over a vegetable garden, maintained by our team all year round, and a rooftop where beehives have been installed, this space is truly a source of pride for our team. Learn more.