Distribution Clerk at Northeast Grocery in Schenectady, NY

Pay Range: 18.50- 27.50

SUMMARY

The DCGeneral Clerk provides administrative and operational support for distribution center, warehouse, and transportation activities. The position processes transactions, maintains accurate records, coordinates with internal teams and external partners, and helps keep daily operations organized and compliant with company procedures and safety standards.

Assignments increase in complexity and independence across Levels 1, 2, and 3.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential Responsibilities

• Process mail, packages, shipping and receiving documents, printing and copying requests, and warehouse transactions.
• Enter and verify data; maintain files, audit records, and operational documentation in Microsoft Office and company systems.
• Communicate with managers, drivers, dispatch, warehouse teammates, vendors, service providers, and other departments to coordinate work and resolve routine requests.
• Use office, printing, shipping, and warehouse systems and equipment; maintain supplies and work materials and keep work areas organized.
• Track equipment and inventory, report damage or shortages, and coordinate repairs or replacements as assigned.
• Support billing, yard operations, order verification, and related inventory transactions; provide responsive service and follow safety and company procedures.

Responsibilities by Level

Level 1 Core Clerical and Operational Support

• Performs the essential responsibilities above, processes routine transactions, maintains records, and escalates exceptions under established procedures.

Level 2 Operations and Inventory

• Performs Level 1 work and coordinates daily office, transportation, and warehouse workflows with greater independence.
• Maintains purchasing, inventory, cycle count, audit, PPE, sanitation supply, maintenance part, and operational records.
• Supports dispatch, billing, receiving, and production reporting; researches discrepancies, shortages, and service interruptions; coordinates vendors, deliveries, equipment availability, and parts procurement.
• Performs cube scans, order verification, inventory reconciliation, and equipment calibration as assigned, and cross-trains teammates.

Level 3 Payroll, Reporting, and Leadership Support

• Performs applicable Level 1 and Level 2 work and processes timekeeping, attendance, leave, benefits usage, and payroll adjustments in Kronos, including manual punches, differentials, PTO, FMLA, VTO, sick leave, and vacation.
• Prepares payroll, attendance, inventory, operations, and performance reports; analyzes transportation, warehouse, productivity, and inventory trends.
• Trains, mentors, and onboards teammates; supports supervisors with administrative and recruiting activities, including phone screens and new hire documentation.
• Serves as a backup for advanced operational functions, including Expeditor duties, and exercises independent judgment within established procedures.

MINIMUM QUALIFICATIONS

Strong communication skills

Strong organizational skills and ability to multi-task

EDUCATION AND EXPERIENCE

High school diploma or equivalent

1+ years of related experience

PHYSICAL REQUIREMENTS

Bending Occasional 1-3 Hours

Grasping/Finger Movement & Dexterity- Left/Right Hands Constant 5-8 Hours

Lifting Occasional 1-3 Hours up to 10lbs

Pivoting Constant 5-8 Hours

Sitting Constant 5-8 Hours

Squatting/Kneeling Occasional 1-3 Hours

Standing Occasional 1-3 Hours

Twisting Occasional 1-3 Hours

Walking Occasional 1-3 Hours

EQUIPMENT USED

Personal computer

Calculator

Telephone

Our Company does not discriminate against individuals on the basis of race, color, national origin, religion, sex, affection or sexual orientation, disability, age, marital status, liability for military service, status as a veteran, gender identity or expression, genetic information, pregnancy, and any other characteristic protected by applicable federal, state, or local laws.

Should your hours and availability better fit the needs of another store or desired shift, we may consider your application for another location or shift.