Administrative Specialist I, Grade N18 at North… · Rockville

Summary: Montgomery County Fire and Rescue Service Fleet Operations inspects, maintains, and repairs fire and rescue apparatus to ensure emergency vehicles are safe, reliable, and compliant with applicable requirements. The Administrative Specialist I provides administrative and operational support for fleet resource management, purchasing, invoicing, contracts, facilities, vendor coordination, vehicle paperwork, and insurance administration.

Responsibilities:
- The primary purpose of this position is to provide administrative support to MCFRS Fleet Operations and Support Division. Duties include a full range of administrative functions in support of resource management and tracking, facility management, financial analysis, processing invoices, working with vendors, establishing work priorities and meeting deadlines. This position is responsible for oversight of the daily and long-term fire rescue fleet operations, including contract and purchase order development, administration, and monitoring. The Administrative Specialist I reports to a Manager III and interacts with mechanics and occasionally uniformed MCFRS personnel. This position requires effective written and verbal communication skills, as well as the ability to attend meetings and perform tasks, as assigned
- General office practices and procedures
- Computer operations and relational database structures and files management and spreadsheet applications
- The methods, principles and techniques associated with Internet research methods, data collection and report writing
- Contract and subsequent purchase order development, administration, and monitoring
- Processing invoices for payment
- Processing fire station requests for repairs of station fuel dispensers and scheduling fuel deliveries
- Processing Motor Vehicle Administration paperwork such as titling and registration for new vehicles and vehicles MCFRS disposes of
- Processing any insurance issues and obtains/deletes insurance for new and old MCFRS vehicles

Required Qualifications:
- * Experience in administrative and financial support, including processing invoices, reviewing billing documentation, maintaining records, and ensuring transactions are accurate and properly documented
- * Experience coordinating and monitoring equipment, facilities, or service-related activities, including tracking fire station fuel dispensers, coordinating repairs, maintaining records, and communicating with vendors and internal personnel
- * Experience providing contract administration support, including monitoring contract requirements and performance, maintaining contract documentation, tracking expenditures and deliverables, and communicating with vendors to ensure compliance with established requirements
- **Education:**Graduation from an accredited college or university with a bachelor's degree
- **Equivalency:** An equivalent combination of education and experience may be considered
- * Graduation from an accredited college or university with a bachelor's degree

Preferred Qualifications:
- * More than one (1) year of professional administrative experience related to fleet management
- * Knowledgeable in insurance administration for fleet of vehicles and equipment
- * Knowledgeable in AssetWorks or similar fleet management
- * Knowledgeable in Motor Vehicle Administration titling and licensing
- * Knowledgeable in processing invoices for payment

Required Skills: Administrative and Financial Support, Invoice Processing, Contract Administration, Fleet Management, AssetWorks, Insurance Administration, Motor Vehicle Administration Titling and Licensing, Relational Databases, Spreadsheet Applications, Data Management and Tracking, Vendor Management

Benefits: Non-MLS permanent and term employees earn 15 days of sick leave and 15 days of annual leave in their first year., Up to three additional personal days each calendar year for non-MLS permanent and term employees., Positions in MLS earn 35 days of paid time off each year., 10 paid holidays for all employees., Six weeks of paid parental leave for new parents., Permanent and term positions are eligible for robust retirement plans., Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years., Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary., All employees can participate in the 457 Deferred Compensation Plan., Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program, subject to program requirements., Up to $2,130 annually in tuition assistance., County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID, any time of the day or evening, including weekends., A pre-tax flexible spending account for other mass-transit options such as MARC trains and Metro., Permanent and term employees can participate in healthcare and childcare Flexible Spending Accounts., The LiveWell wellness program supports physical, mental, financial, social, and intellectual well-being.