Remote Camp Administrative Assistant - Pogo Mine at NMS · Fairbanks

Job Description

The Remote Camp Administrative Assistant provides a variety of administrative duties needed to coordinate remote office space usage at Pogo Mine Camp. This position provides backup support for billeting and travel for individuals from various companies, organizations, and/or departments.

Responsibilities

• Perform day-to-day services/tasks needed for billeting and travel coordination for up to 500+ beds in a remote setting.
• Assist in flight pre-boarding and check-in for daily scheduled flights.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking, and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Manage and facilitate all company and client training databases and coordinate with various instructors/ managers.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Meet contract reporting deadlines as required.
• Assist with accounts payable and other business-related tasks as assigned.
• Assist with Commissary daily cash handling and inventories.
• Ensure accuracy of auditable files on site.
• Participate and coordinate Holidays and special events.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

• High School Diploma or GED equivalent.
• At least five (5) years of directly related office experience.
• Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint
• North Slope/Remote Site experience preferred
• Excellent customer service skills.
• Ability to operate in a climate of confidentiality requiring professionalism and discretion.
• Ability to effectively operate general office equipment, PC’s, and type at least 45 words per minute.
• Must have intermediate experience working with Microsoft Word and Excel.
• Reliable and dependable attendance in a remote setting.
• Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
• Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
• Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
• Contract requires employees to read, write, speak, and understand English

CANDIDATES RESIDING OUTSIDE FAIRBANKS, AK AREA:

Candidates residing in Alaska & the Lower 48 for any contract: For the purposes of pre-employment testing, Fairbanks, AK will be considered the point of hire (with the exception of drug testing, which will be conducted near the candidate’s place of residence). Employee is responsible for any travel expenses and needed accommodations related to pre−employment tasks that need to be completed in Fairbanks, AK. This includes, but is not limited to, any safety training requirements, required pre−employment testing and/or training such as physical, DOT physical/medical card, fit for duty, audiogram, and/or other testing required by contract/company (NSTC, APICC training, security licensing requirements, etc.).

Candidates residing in Alaska for Alyeska Contract: pre-employment testing will be scheduled near the candidate’s area of residence within the state. The only exception is when the candidate lives in a region without the necessary service providers to complete all requirements.

Flights to Remote Locations: All employees are responsible for all expenses related to reporting to point of hire (Fairbanks, AK) for scheduled trips paid for by the company for remote locations.

Working Conditions and Physical Requirements

Weather: Indoors and Outdoors, frequently exposed to outdoor/Arctic weather conditions.

Noise level: Moderate to Loud.

Description of environment: Environment will vary based on the facility assigned to.

Physical requirements: Employee is required to lift and/or move up to 50 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: Must be able to travel by plane and/or bus to remote camps.

Physical requirements: Fit For Duty Test

• Lift: Lift 25 lbs. from floor to knuckle x 2
• Lift: Lift 25 lbs. from floor to waist x 2
• Carry: Carry 25 lbs. with two hands for a minimum distance of 50 feet x 2
• Squat Test: Functionally squat x 5, self-paced but continuous.
• Kneel: Kneel on one knee and stand. Return to kneel on opposite knee. Repeat alternate kneeling sequence x 5 for each knee, self-paced but continuous.
• Stairs: Climb up and down 12 steps x 4 for a total of 48 steps, self-paced.
• Stairs & Carry: Climb up and down 12 steps x 2 for a total of 24 steps while carrying 25 lbs. in one hand and using the other hand to grasp a railing for safety, self-paced.
  • Allow a 30 second rest period after climbing up and down 12 steps while carrying.

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.