Human Resources Operations Unit… at New Mexico… · Las Cruces

Department Contact: Leticia Phetteplace, 575-646-1808, leti@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: The University Library seeks a highly organized and detail-oriented Human Resources Operations Unit Coordinator to serve as the primary HR liaison for faculty, staff, and supervisors within the library. Working closely with New Mexico State University's Human Resource Services, this position coordinates and administers a broad range of human resources functions, including recruitment, onboarding, employee transactions, payroll coordination, benefits administration, position management, training compliance, and employee separations.

The Human Resources Operations Unit Coordinator provides guidance and support on personnel policies, employment procedures, collective bargaining agreements, and regulatory compliance. The position also supports academic personnel processes, including faculty promotion and tenure reviews, annual evaluations, and related administrative functions.

This role collaborates with university partners, including Human Resource Services, the Office of People Relations, and the Office of Institutional Equity, to assist supervisors and administrators in addressing employee relations matters and ensuring compliance with university policies and procedures.

Due to the nature of the position, the successful candidate will have access to highly sensitive and confidential information and must exercise exceptional discretion, judgment, and professionalism in handling personnel records, legal documents, investigative materials, and other restricted information.

Position Details

Position Title: Human Resources Operations Unit Coordinator

College/Division: Library

Department: 390200-LIBRARY

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Human Resources Administration

• Serve as the primary point of contact for library faculty and staff regarding human resources processes and procedures.
• Process and monitor employment-related actions, including position management, personnel transactions, status changes, degree stipends, and employee separations.
• Coordinate recruitment activities for faculty and staff positions, including position postings, advertising, applicant communications, candidate travel, interview coordination, hiring documentation, and onboarding. Support search committee activities and assist with administrative level searches chaired by the dean.
• Support student employment processes as needed.

Employee Relations & Compliance

• Partner with supervisors, department heads, Human Resource Services, the Office of People Relations, and the Office of Institutional Equity to address employee relations matters and policy compliance issues.
• Provide guidance on university policies, procedures, and employment regulations, including benefits administration, payroll processes, AFSCME contract provisions, and Fair Labor Standards Act (FLSA) requirements.
• Utilize the Watermark system to review and verify faculty activity records and audit completed review files for compliance with university requirements.
• Assist leadership in preparing and processing sensitive personnel documentation and correspondence.

Training & Professional Development

• Collaborate with the Center for Learning and Professional Development (CLPD) to identify and coordinate training opportunities for library employees.
• Monitor completion of required training programs and follow up regarding compliance requirements.

Records Management & Administrative Operations

• Maintain accurate and confidential personnel records in accordance with university policies and applicable regulations.
• Provide operational and administrative support to the Library Administration team.
• Assist with special projects and initiatives assigned by the Library Dean and Human Resource Services.

Qualifications

Required Education and Experience: High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Equivalent Qualifications:

Preferred Qualifications:

• Knowledge of employment practices, personnel administration, and regulatory compliance.
• Experience with recruitment, onboarding, payroll, and personnel records management.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational, communication, and customer service skills. -Proficiency with enterprise HR systems and Microsoft Office applications.

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.