Procurement Officer at Nedbank in Harare

Location

Harare

Job Family

Administration, Operations and Facilities

Career Stream

Administration

Leadership Pipeline

Manage Self: Technical

Job Purpose

To provide end-to-end procurement, fleet management, contract management, insurance, and logistics management services for the Bank.

Job Responsibilities

• Facilitate sourcing activities, supplier evaluations, tender processes, negotiations, and contract awards in line with Bank procurement policies.
• Prepare procurement recommendations, evaluation reports, and submissions for approval by management and relevant committees.
• Coordinate purchase requisitions, purchase orders, and supplier engagement processes to ensure timely delivery of goods and services.
• Administer and coordinate the Bank's fleet of vehicles, ensuring availability, reliability, and cost-effective utilization.
• Monitor vehicle maintenance, licensing, insurance, repairs, fuel consumption, and replacement schedules.
• Manage vehicle allocation, driver compliance, vehicle tracking, and adherence to fleet management standards.
• Ensure compliance with all fleet policies, road traffic regulations, and transport safety requirements.
• Administer the Bank's insurance portfolio, including motor vehicle, property, transit, travel, and other operational insurance policies.
• Monitor insurance coverage requirements and coordinate policy renewals and claims processes to mitigate operational risk.
• Facilitate supplier onboarding, due diligence, Know Your Supplier (KYS) reviews, and maintenance of the approved supplier database.
• Monitor supplier performance against agreed service levels and recommend corrective actions where required.
• Draft, administer, and monitor supplier contracts and service level agreements to ensure compliance and value delivery.
• Track contract milestones, renewals, amendments, and expiry dates and coordinate appropriate interventions.
• Coordinate logistics operations relating to the movement, storage, distribution, and delivery of goods and services across the Bank.
• Support branch relocations, asset deployment initiatives, and project-related logistics requirements.
• Analyze procurement expenditure, identify cost-saving opportunities, and support budget optimization initiatives.
• Prepare procurement savings reports, performance dashboards, and management information reports for decision-making purposes.
• Verify supplier invoices, reconcile supplier accounts, resolve discrepancies, and facilitate timely payment processing.
• Monitor aged payables and assist in the resolution of supplier disputes and outstanding account issues.
• Prepare and present procurement, fleet, vendor, insurance, contract management, and logistics reports to management and relevant committees.
• Supervise Bank drivers, including scheduling, attendance management, performance monitoring, training, and compliance with safety standards.
• Develop, review, and maintain procurement and logistics procedures, ensuring alignment with Bank policies, governance requirements, and regulatory standards.
• Build and maintain effective relationships with internal and external stakeholders, provide procurement advisory services, support audit activities, promote ethical procurement practices, and contribute to business continuity and operational resilience initiatives.

People Specification

The ideal candidate will have strong analytical, negotiation, communication and organisational skills, with proficiency in SAP, attention to detail and a commitment to ethical, cost-effective procurement and effective supplier relationship management.

Preferred Qualification

Bachelor's Degree in Procurement and Supply Chain Management/ Purchasing and Supply/ Business Administration and or Logistics, or a related field.

Preferred Certifications

• CIPS (Chartered Institute of Procurement & Supply)
• MCIPS qualification will be an added advantage.
• Project Management certification will be advantageous.
  
  

Minimum Experience Level

• Minimum 5 years' experience in Procurement working with SAP in the following, Supply Chain, Logistics, Fleet Management, or Contract Management.
• Experience within a banking, financial services, or highly regulated environment will be an added advantage.

Technical / Professional Knowledge

Behavioural Competencies