Bookkeeper - Office Administrator at National High… · Fort Worth

Come and join a well-established and progressive Marketing and Advertising company in your area. Our company is growing, and we are in need of a dedicated, energetic, and reliable Bookkeeper/Office Administrator to help ensure that our financial system is in order, manage our AR and AP, and support our office activity.

We are a family-owned business that has had continuing business since

1996. We manage sponsorships and sell advertising, and we have become one of the market leaders in our niche. Our sales room is boutique with a maximum of no more than 15 agents at a time, and our seasoned management team is supportive and professional yet allowing for a small business environment. Working for a small and conscious family business will allow the team to have the flexibility of working hard, being efficient, and maintaining a positive life balance.

The Bookkeeper is responsible for managing the day-to-day administrative, financial, and customer service operations. This position ensures that customer invoices, payments, vendor accounts, payroll coordination, bookkeeping, and office procedures are handled accurately and efficiently. This position is also responsible for timely and accurate reporting of all Financial Statements for Power Industries, which involves: a) Accurate expenses and bills, data entry, management of AR and AP, collections, payments, reconciliations, and presentation of the cash

management report. The Bookkeeper will also follow up with the Verifying Officer to ensure all Invoices are accurate and will assure that all orders are taken and followed through with.

Though the CFO assumes the responsibility of spearheading all tax commitments and relations with the company CPA, the Bookkeeper will be expected to support and follow through with corresponding assignments as determined. The Bookkeeper will work very closely with the company President and the CFO to ensure that the weekly projected Cash Flow report is accurate and expected collections and payments for the week are properly planned. The Bookkeeper/Administrator will ensure that all office supplies are managed and will support the reception.

Responsibilities

• Maintain accurate daily bookkeeping records using QuickBooks
• Monitor accounts receivable and follow up on outstanding customer balances
• Prepare monthly financial statements
• Calculate and verify sales commissions and payroll.
• Support the Verifier in completing all needed documentation and invoicing
• Prepare the weekly cash flow projection, estimating expected collections and required
• Track attendance, vacation, and sick time
• Review and present daily and weekly sales reports
• Track Sales by Agent, Campaign and Customer
• Monitor chargebacks, cancellations, and refunds
• Maintain records of customer orders and sponsor agreements
• Review and present reports showing revenue generated per sales agent and post a weekly graph of top sales agents
• Provide leadership with the metrics information needed to monitor the company’s performance
• Develop and maintain office procedures to improve accuracy and efficiency

Qualifications

• Organized, dependable, detail-oriented, and comfortable working in a busy environment.
• QuickBooks Proficiency
• Excel and Word Proficiency
• Experience with Payroll and Commissions Calculations preferred
• Ability to work independently and maintain confidentiality
• Experience in a telemarketing, telephone sales, or commission-based business is a plus