Administrative and Statutory Assistant at Motravay.mu · Bambous

Purpose of the Role: The Administrative & Statutory Assistant plays a vital role in supporting the organization by providing comprehensive administrative support and ensuring adherence to legal and regulatory requirements.

Key Responsibilities:

1. Application and Renewal of Licenses and Trademarks:

   • Compile necessary documentation and information for license and trademark applications.
   • Prepare and submit applications for new licenses or renewals.
   • Monitor renewal dates and ensure the timely renewal of licenses and trademarks.

2. Renewal of Insurance Policies:

   • Review existing insurance policies and coverage.
   • Coordinate with insurance providers to facilitate policy renewals, ensuring all insurance coverage is current.

3. Coordination of Receptionist and Attendant Duties:

   • Schedule and oversee receptionist and attendant responsibilities.
   • Address and resolve any issues or complaints related to reception services.

4. Data Protection Compliance:

   • Implement and maintain data protection policies and procedures.
   • Ensure the organization's adherence to data protection regulations.

5. Board Meeting Preparation:

   • Coordinate logistics for board meetings, including scheduling and preparing agendas.
   • Follow up on action items and resolutions from board meetings.

6. Preparation of Resolutions:

   • Ensure that resolutions comply with legal requirements and corporate governance standards.
   • Collaborate with legal counsel as necessary to finalize resolutions.

7. Liaison with Banks for Corporate Changes and KYC Procedures:

   • Communicate with banks regarding corporate accounts, fees, and other related matters.
   • Ensure that Know Your Customer (KYC) procedures are current and compliant.

8. Liaison with Regulatory Authorities and Related Parties:

   • Serve as the primary point of contact for regulatory authorities and government agencies.
   • Promptly and accurately respond to inquiries and requests from authorities.
   • Coordinate with external parties, including auditors, legal counsel, and consultants, as required.

9. Adherence to Sustainability Practices:

   • Comply with all sustainability commitments and practices implemented within the business units.

Qualifications:

• Bachelor's degree in Law & Management or a related field
• Proficiency in Microsoft Office Suite.
• Excellent communication and writing skills.

Experience:

• A minimum of 2 years of experience in a similar role, such as Administrative Assistant or Legal Assistant.