Accounting Manager at MedPro Systems in Roxbury Township, NJ

POSITION SUMMARY

The Accounting Manager, reporting directly to the CFO, is responsible for driving the efficiency, accuracy, and impact of the Accounting & Finance function. This role oversees the Company’s accounting operations, including the preparation of GAAP-compliant financial statements. The Accounting Manager will strengthen internal controls, streamline reporting processes, and enhance documentation of core financial functions. This position follows a hybrid work schedule, with regular in-person attendance required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Oversee all financial activities, including accounting operations and preparation of accrual- and GAAP-basis financial statements.

· Ensure timely, accurate month-end and year-end close processes, including creation and posting of prepaid and accrual journal entries.

· Partner with Human Resources to ensure accurate payroll processing and compliance with state tax laws.

· Guide and support the accounting team in applying sound accounting principles and industry best practices.

· Maintain and recommend internal financial controls and clear separation of duties to safeguard assets, enforce policies, and optimize workflows.

· Manage the budgeting and forecasting process, tracking key performance metrics.

· Ensure accurate accrual accounting allocations, complete all account reconciliations, and oversee accounts payable, revenue tracking, and accounts receivable management.

· Conduct financial analysis to identify trends, efficiencies, and cost-saving opportunities.

· Coordinate with external accountants and support annual tax and audit processes (including income tax, sales tax, workers’ compensation, 401(k), and compliance requirements).

· Ensure compliance with all local, state, and federal reporting requirements, including tax filings (sales and payroll) and annual census submissions.

· Support the department in meeting critical deadlines and achieving organizational objectives.

· Evaluate and recommend process improvements to increase operational efficiency and financial accuracy.

· Perform other related duties as assigned.

EDUCATION/CERTIFICATION

· Bachelor’s degree in accounting, CPA preferred

JOB QUALIFICATONS

· Ethical, trustworthy, dependable, and accountable

· Excellent written and verbal communication skills

· Detail-oriented and takes pride in a record of accuracy

· Ability to find new and improved ways to do things

· Ability to organize tasks and prioritize to meet deadlines

· Comfort with a fast-paced environment where there is lots of growth and change

· Willingness to wear many hats and help wherever needed

YEARS’ EXPERIENCE

· 10+ years of experience in accounting, including accrual accounting, billing and multi-state payroll

· Advanced knowledge of Generally Accepted Accounting Principles (GAAP) and accrual accounting

· Work experience in a fast paced and high-growth company, with specific responsibilities in revenue recognition and close processes

· SaaS business and billing experience preferred

TECHNOLOGY/SOFTWARE KNOWLEDGE

· Microsoft Office

· QuickBooks Online

· SalesForce

· Maxio

· Avalara, a plus

REQUIRED TRAVEL

· 10%

PHYSICAL REQUIREMENTS

· Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

· The individual is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen and extensive reading. The individual in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. The individual must be able to remain in a stationary position 70% of the time.

DISCLAIMERS

This job description is not intended to be all-inclusive. The employee may perform other related duties as needed for growth and development or to meet the ongoing needs of the organization.

MedPro Systems LLC is an equal opportunity employer and does not unlawfully discriminate against current or prospective employees on the basis of race, color, religion, sex, age, national origin, pregnancy, familial status, marital status, sexual orientation, gender identity, disability, veteran status, citizenship, ancestry, genetic information, or any other characteristics prohibited by law.