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Deputy Office Assistant at McGill University in McLennan Library
Job Description
Deputy Office Assistant
Location: McLennan Library
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Position Summary:
Reporting to the Exam Deputies, the Deputy Office Assistant plays a vital support role in ensuring the smooth execution of exam sessions. Working closely with the Exam Deputies, this role involves assisting with a variety of logistical and administrative tasks.
Duties and Responsibilities:
- Assisting the Exam Deputies with the preparation and organization of exam materials, ensuring everything is ready for exam sessions.
- Helping to maintain the security and accuracy of exam materials, including the proper storage of written and unwritten exams.
- Supporting the Exam Deputies in resolving logistical issues during exam sessions and ensuring smooth operations.
- Assisting with tracking exam tallies, updating records, and ensuring accurate documentation of exams and related materials.
- Aiding in the management of exam-related issues, such as students with illnesses or academic misconduct, and assisting with documentation as needed.
- Providing clear and effective communication with invigilators, professors, and students to facilitate exam processes.
- Coordinates staff scheduling and schedule changes
- Maintains and updates staff records with scheduling spreadsheets
- Ensures that the invigilators enter their hours on Workday and follow up with hired staff concerning this
Hiring Unit: Exam Office, Enrolment Services
Period of Employment:
December 4 - 23, 2026
Other Qualifying Skills and/or Abilities:
Excellent organizational skills and attention to detail, especially when handling sensitive materials such as exams. Ability to manage tasks under pressure and assist with troubleshooting during exam sessions. Strong communication skills to support collaboration with Exam Deputies, invigilators, and other stakeholders. Punctuality and reliability throughout the employment period. Ability to work efficiently as part of a team in a fast-paced environment.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.