Distribution Administrator at Manpower Malta in Hamrun, Hamrun, Malta

Distribution Administrator

We are seeking a highly organized and detail-oriented Distribution & Cold Store Administrator to support the day-to-day operations of our Distribution and Cold Store Department. This role plays a key part in ensuring the smooth flow of goods throughout the supply chain by maintaining accurate records, supporting logistics operations, coordinating with internal departments, and ensuring all distribution-related administration is completed efficiently and accurately.

Key Responsibilities

• Process and verify delivery notes, invoices, returns, and credit notes.
• Maintain accurate records and update information within the ERP system.
• Handle order entry, route updates, customer account changes, and stock adjustments.
• Prepare operational reports, including fuel consumption and temperature monitoring reports.
• Support daily distribution and cold store operations and help resolve administrative issues.
• Collaborate with internal departments to ensure efficient workflow and accurate documentation.

Requirements

• MQF Level 4 qualification or 3-4 years of experience in a similar administrative, logistics, distribution, or supply chain role.
• Proficiency in Microsoft Excel and ERP systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and reporting abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Positive, proactive, and results-oriented attitude.
• Valid driving licence.

Job Info:

• Type of Contract: Indefinite | Fulltime

• Work Setting: Office based in Hamrun

• Working Days: Monday - Friday

• Working Hours: office hours.