Recruitment Specialist Lead (Bilingual,… at Madison… · MADISON

Recruitment Specialist Lead (Bilingual, Spanish) - Doyle - 1.0 FTE

Doyle Administration Building

Compensation Range: $84,271.60 - $93,974.40 Annual Salary (26-27 Professional Salary Schedule)

Employment Type: Exempt

MMSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.

Why You Should Work with MMSD!

The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.

In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.

Becoming a Model School District

The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.

Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.

About Our District

The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

Purpose of Position
Under the general direction of the Human Resources (HR) Staffing Director, the Recruitment Lead (Bilingual) leads the implementation of Madison Metropolitan School District’s (MMSD) Strategic Recruitment Plan and the District's targeted, active recruitment efforts. This position designs and carries out sourcing strategies that proactively reach prospective candidates, builds and sustains talent pipeline partnerships with community organizations, affinity groups, and institutions of higher education, and conducts targeted recruitment for principal and assistant principal positions and other leadership roles. The Recruitment Specialist Lead (Bilingual) engages candidates and community partners, with a focus on attracting and building pipelines of candidates who reflect the students and communities MMSD serves. The position serves as a visible ambassador for MMSD and internal subject matter expert on recruitment strategy and talent acquisition. The Recruitment Specialist Lead does not have formal supervisory responsibilities. The Recruitment Specialist Lead serves as a work lead for the Recruitment Specialist(s), including assigning and prioritizing daily work, providing training and guidance, reviewing work for quality and accuracy, and providing performance input to the HR Staffing Director.

This position will have a high degree of integrity, sustain a culture of continuous improvement, and be committed to creating and maintaining an inclusive work environment while having a growth mindset to a multi-faceted operation while having a focus on creating a positive work culture.

Supervisory Responsibilities
None

Essential Duties and Responsibilities
Strategic Recruitment Plan Leadership (30%)

1. Lead the implementation of MMSD's Strategic Recruitment Plan, including developing, monitoring, and reporting on action items, milestones, and key performance indicators.
2. Design and implement recruitment initiatives that build pipelines for hard-to-fill and mission-critical positions, including bilingual, dual language immersion, special education, and high-volume support staff positions.
3. Partner with the HR Staffing Director and other HR leaders to assess the effectiveness of recruitment strategies and recommend adjustments based on data, workforce trends, and District priorities.
4. Prepare and present reports, dashboards, and summaries on recruitment metrics – including, but not limited to, time-to-fill, source effectiveness, cost per hire, and the diversity of applicant pools – to HR leadership and District stakeholders.
5. Analyze applicant, hiring, and retention data to identify the sources and characteristics associated with successful hires, and apply these insights to refine sourcing strategies and recruitment priorities.

Community Partnerships & Bilingual Outreach (25%)

1. Build and sustain long-term partnerships with community organizations, cultural and affinity groups, workforce development agencies, and non-English language community networks to support District recruitment goals.
2. Design and carry out targeted outreach strategies to attract candidates from diverse backgrounds, with particular attention to bilingual candidates who speak languages aligned with areas of need within MMSD.
3. Communicate in Spanish and English with candidates and community partners during recruitment events, information sessions, and individual outreach, and develop and/or review Spanish-language recruitment materials.
4. Represent MMSD as a visible ambassador at career fairs, community events, professional conferences, and regional and national recruitment events.
5. Build and maintain candidate relationship management practices, including talent pools and ongoing follow-up communication, that keep prospective candidates engaged with MMSD over time.

LEAD & Leadership Recruitment (20%)

1. Partner with HR and District leaders to recruit candidates for principal and assistant principal positions (known internally as LEAD positions) and other school-level and District-wide leadership roles.
2. Develop and carry out targeted sourcing plans for LEAD and other leadership searches, including direct outreach to qualified candidates within and outside the District.
3. Serve as the main point of contact for candidates in LEAD and other leadership-level searches, providing timely, high-quality communication throughout the process.
4. Serve on interview and selection panels for LEAD and other positions, as requested, and provide subject matter expertise on recruitment and selection best practices.

Work Leadership, Collaboration & Consultation (20%)

1. Serve as a work lead for the Recruitment Specialist(s), including assigning and prioritizing recruitment work, providing training and guidance, and reviewing work for quality and accuracy.
2. Perform the standard work of the Recruitment Specialist as needed, including in a backup capacity, to maintain coverage of recruitment operations.
3. Consult with hiring authorities and District leaders to understand staffing needs and translate them into effective recruitment plans.
4. Partner with internal stakeholders to optimize the use of the applicant tracking system, social media, and other recruitment technology to support sourcing, candidate engagement, and reporting.
5. Represent the recruitment function in cross-functional meetings, committees, and special projects, as requested by HR leadership.

Other duties as assigned (5%)

1. Perform other duties as assigned by the Senior Executive Director of Human Resources, the HR Staffing Director, or their designees.
2. Support District and school functions aligned with MMSD’s strategic framework, initiatives, and core values.
3. Complete District-required training and maintain knowledge of practices related to job responsibilities.
4. Cultivate and maintain collaborative partnerships with internal and external stakeholders.

Knowledge, Skills, and Abilities Required to Perform Essential Job Functions

• Demonstrated ability to establish relationships at all levels of the organization
• Follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion
• Knowledge of recruitment, sourcing, and talent acquisition strategies, including active sourcing for leadership and hard-to-fill positions
• Knowledge of 4K-12 staffing, educator licensure pathways, and educator pipeline programs, or similar contextual knowledge and the ability to apply it within a 4K-12 educational environment
• Skilled at building and sustaining partnerships with community organizations, institutions of higher education, and cultural and affinity groups
• Skilled at communicating with candidates and community partners in Spanish and English, orally and in writing.
• Skilled at analyzing recruitment data and presenting findings and recommendations to leaders
• Skilled at utilizing applicant tracking systems, candidate relationship management tools, social media, and digital sourcing platforms
• Skilled at providing direction, training, and guidance to colleagues without formal supervisory authority
• Ability to work effectively with, and recruit from, diverse communities, demonstrating cultural responsiveness and humility
• Ability to manage multiple searches, projects, and priorities simultaneously and adhere to deadlines
• Ability to build consultative relationships with school principals and district leaders
• Ability to exercise sound judgment in handling confidential candidate and personnel information and understanding when to appropriately escalate complex matters
• Proficiency in Google Workspace
• Excellent written, verbal, and presentation skills

Required Qualifications

• Bachelor's degree or commensurate experience and formal training
• Minimum five years of recruitment experience
• Fluency in Spanish (written and spoken)
• Passing score on a Spanish language proficiency assessment as a condition of employment

License or Certification Requirements
None

Physical Requirements
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.

Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.

Working Conditions

1. Work requires travel to different locations within the district and to off-site meetings, including approximately 10% travel for regional and national recruitment events.
2. Position requires working some evenings, nights, and weekends to attend recruitment events, career fairs, and community activities.
3. Position is eligible for hybrid work flexibility. Regular onsite presence at the District office, school sites, and community recruitment events is required. The specific hybrid schedule will be discussed in more detail in the interview process.
4. School-based positions are required to be in-person unless otherwise directed by the building principal.

Disclaimer: This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor.

The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.