Enterprise Data & AI Portfolio Operations Lead at Links… · Tarrytown

ENTERPRISE DATA & AI PORTFOLIO OPERATIONS LEAD
Location: Tarrytown, NY (MUST be able to work onsite 4 days per week
Pay Rate: $85–$105 per hour
Hours: Full-Time
Duration: Long-Term Contract
Summary:
Our pharmaceutical client is seeking an experienced Enterprise Data & AI Portfolio Operations Lead to support enterprise-wide data, analytics, and artificial intelligence initiatives. This senior-level, hands-on role will oversee portfolio operations, governance, financial tracking, executive reporting, and process improvements to ensure strategic initiatives remain organized, compliant, and aligned with business objectives.
Description – Enterprise Data & AI Portfolio Operations Lead:

• Manage day-to-day portfolio operations across enterprise data, analytics, and AI initiatives, tracking priorities, milestones, project health, financials, risks, dependencies, and resource capacity.
• Maintain accurate portfolio records, project status updates, business cases, financial information, and executive reporting using Planview and other enterprise platforms.
• Develop and maintain audit-ready Project Management Office (PMO) documentation, including project lifecycle artifacts, governance records, milestone plans, RAID logs, decision registers, approvals, and compliance documentation.
• Prepare executive-level reports, leadership presentations, portfolio summaries, Steering Committee (SteerCo) materials, and strategic updates.
• Coordinate portfolio governance meetings, including weekly, biweekly, and monthly reviews, ensuring decisions, action items, and follow-ups are documented and completed.
• Support annual portfolio planning, budgeting, and financial management, including CapEx/OpEx tracking, business cases, funding assumptions, cost estimates, and resource allocations.
• Coordinate Statements of Work (SOWs), vendor management, procurement activities, purchase orders, approvals, and onboarding processes.
• Partner with Finance, Procurement, Legal, IT, and business stakeholders to ensure portfolio activities align with enterprise requirements.
• Utilize Microsoft 365 Copilot and approved AI automation tools to streamline reporting, documentation, meeting summaries, portfolio updates, and governance workflows.
• Identify opportunities to improve portfolio processes, standardize templates, automate repetitive tasks, and enhance reporting accuracy.
• Monitor project compliance, data quality, financial risks, and operational issues, proactively identifying gaps and implementing corrective actions.
• Maintain portfolio documentation and project repositories in SharePoint, Jira, Planview, and related enterprise systems.
• Translate complex project information into concise, actionable updates and recommendations for senior leadership.
• Independently manage competing priorities, resolve operational issues, and drive initiatives and outstanding action items to completion.

Qualifications – Enterprise Data & AI Portfolio Operations Lead:

• 7+ years of experience in enterprise portfolio management, program management, PMO operations, or enterprise governance.
• Strong hands-on experience managing large-scale enterprise technology portfolios, preferably involving data, analytics, artificial intelligence, or digital transformation initiatives.
• Demonstrated experience with Planview or comparable enterprise Project Portfolio Management (PPM) platforms.
• Strong knowledge of Project Management Lifecycle (PMLC) processes, portfolio governance, compliance requirements, and audit-ready documentation.
• Experience developing executive dashboards, portfolio status reports, Steering Committee presentations, business cases, and leadership communications.
• Strong financial management experience, including budgeting, forecasting, CapEx/OpEx tracking, cost allocation, and annual planning.
• Experience with vendor management, Statements of Work (SOWs), procurement processes, purchase orders, and contract administration.
• Proficiency with **SharePoint, Jira, Microsoft 365, and Microsoft Cop

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