Trainee Fund Administrator

Trainee Fund Administrator

Department: Fund Administration

Employment Type: Full Time

Location: Jersey

Reporting To: Manager

Description

Key Responsibilities

• Assisting with the distribution of call and distribution notices, interpretation of agreements, assessing client profitability, dealing with accounting, administration and other client related issues, cash management tasks, invoice tracking and recording and other day to day functions.
• Being involved in all aspects of Real Estate and Private Equity Fund administration and coordination of Company Secretarial duties.
• The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining records of a portfolio of clients.
• Participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers.
• Become familiar with Limited Partnership Agreements and other material agreements or legal documents relating to the management, control and administration of the Funds vehicles for which they have primary responsibility for.
• Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes; billing and cash collection, formatting and systems.

• Coordinating the initial secretarial and regulatory needs of clients.
• Creation of new SPVs, Limited Partnerships and Trusts, playing a pivotal role in the completion and satisfaction of the KYC / AML policy for all new entities or investors;

Skills, Knowledge & Expertise

• Educated to at least ‘A’ level standard or equivalent (3 Grades A-C / 9-4), and GCSE Mathematics and English (Grades A-C / 9-4), and a willingness to study towards a relevant professional qualification.

• The candidate will receive the training and coaching required; it is not expected that the candidate hold any material prior experience in fund administration.
• The candidate will be expected to write business correspondence and deal with routine emails, enquiries and telephone calls.
• The candidate will develop the ability to effectively present information and respond to questions from other team members and especially clients.
• The candidate will become familiar with statutory requirements and corporate governance matters, be proficient in organising board meetings for various purposes such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation.
• The candidate will develop an understanding of the agreements associated with real estate, private equity, and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.
• The candidate will be expected to participate at meetings and ensure timely completion of minutes and resolutions for review.

• The candidate must have excellent communication skills with the ability to work within a team, and also the ability to use initiative and work independently.
• Strong organisational and time management skills are essential.
• Training on internal systems, controls, procedures and KYC will be given, however, it is essential that the job holder has proven computer literacy skills.

Benefits