Structured Operations Support… at Laminarprojects · Philippin…

Looking for a role where you can make a real impact? Help us set new standards driving change that matters. Join us and be part of a team where your insights will directly shape our strategic direction. Read on! (this will be a long write up but we like to give you all the details before you spend your time applying) _____________________________________________________________________ We are Laminar Projects! We are an award winning consultancy that implements technology to improve the delivery of complex construction projects. Improving construction strengthens the very foundation of human civilisation. (Watch our short film about it) We also have a separate product team, Shape Construction, that takes the deep understanding of the projects we work on to develop construction management software products. The core of all this is our true secret sauce; people. We only recruit kind and authentic people who are fast learners. We are deeply focused on designing a new type of place that is optimised for the flourishing of the people in the team first and foremost. This approach has allowed us to grow from just 2 people in 2017 to over 220 today and we are still very much at the beginning! Joining us isn’t just some “job”, we challenge you to be your best self in all aspects of life. Our vision is designed to align how we operate with the fundamental aspects that enable anyone to have a fulfilled life: - Connects us with meaningful relationships - Inspires us to develop ourselves to become better humans - Empowers us to pursue our own learning adventures 4 core values for a good life We believe a life of human flourishing is all about meaningful relationships with others and challenging yourself to create a positive impact. Our four core values are grow yourself, care about people, execute to greatness and build civilisation. This philosophy goes much deeper and you can see more on our website. We are achieving this vision through the following two missions: - To fully digitise the construction of human civilisation - To create a new type of organisation that enables human flourishing while delivering a huge positive impact on society Laminar Projects is proud to be recognized as one of the UK’s Best Workplaces in Construction, Engineering & Property™ for 2024! Join a team where learning, collaboration, and growth are at the core of everything we do, and where solving big challenges is part of the fun. _____________________________________________________________________ The Role Purpose of the role We are seeking a structured, critical-thinking Operations Specialist who thrives in a vibrant, hands-on and fast-paced environment. This pivotal role reports directly to the Operations Manager and will be the driving force behind maintaining smooth daily operations, supporting our Consulting team. Team In our Operations team, we get things done and enable everyone in the organisation to get things done too. Our Operations team covers a broad range of areas, including finance, administration, IT, compliance and strategic initiatives. We provide support to our ever-growing team of Consultants and contribute to the effective delivery of projects by managing, maintaining and executing operational and administrative tasks, developing and managing operational processes and systems, identifying optimisation opportunities and driving improvement initiatives. Your top objectives To provide daily support by addressing our consultants’ requests and executing Laminar Operations processes To identify improvement opportunities in our operations and drive improvement initiatives Be able to critically think through problems and come up with structured solutions As part of our Operations team, you will work closely with the different areas within Operations and other departments to optimise workflows, develop and refine processes Your top 5 responsibilities Consultants Support: You will be the go-to person in answering and supporting our consultants’ questions and requests, helping them get up to speed and deliver the best value to our projects Project and Systems Setup: You will get the ball rolling by setting up the systems and assets necessary for projects to start Customer systems management & contract review and compliance: you will set up and manage our registration in customer systems and ensure we comply with our clients' administrative requirements. You will support the review of new project contracts, NDAs, travel insurances, certifications, highlight potential risks and ensure compliance with our standards Cross-functional collaboration & process improvement: you will be part of our Operations team, working together in developing and managing scalable processes and systems, spotting new improvement opportunities and driving improvement initiatives Develop everyone: maximise the development of yourself personally and professionally, and educate our team to improve as well Your Capabilities You are methodical, thorough, with a great sense of ownership, great attention to detail and strong analytical skills. You can understand the big picture (problem concept) and have the ability to break any problem into small, actionable chunks. You think in systems and are naturally inclined to convert repetitive tasks into processes. You have excellent communication and interpersonal skills to effectively interact at all organizational levels. You are self-driven and passionate about learning and constantly developing yourself. This role would suit an engineering, science or business graduate (or recent graduate) As a candidate, you should have: Must-Have (The fundamentals) You know how to automate manual tasks with tools such as Make, Zapier, n8n, Power Automate You use AI tools daily to streamline your work and increase your effectiveness Ability to think critically and solve problems in a structured way You have a service-oriented attitude. You are a systems-thinker with a focus on accuracy and compliance. You have high self-agency and a strong ownership mindset. Communication : Precise and structured communicator, both written and verbal in English Leadership : Desire to, and the ability to, work autonomously in a highly collaborative yet fully distributed, global team environment (get-things-done) Impact : Strong desire to solve tough problems and share learnings with others Nice to Have (If you don’t have it now you will after joining) Experience in an operational or support role, where you had to follow and contribute to set up of operational processes Able to autonomously set up and manage automated workflows and AI-based solutions and create high-quality standard operating procedures Communication : Assertive communicator, able to influence and gain buy-in from peers and senior leaders Leadership : Ability to effectively work autonomously and with self-motivation and self-direction Impact : A track record of implementing scalable and repeatable solutions that had a significant positive impact Laminar isn’t the place for you if any of the following is true: - You want an easy, chilled-out role without much challenge - You like to be the smartest person in the room - You don’t like continuously receiving honest candid feedback - You prefer to do your own thing rather than work with a team At Laminar we value diverse experiences and perspectives, empowering each member to contribute their unique expertise towards our collective success, so if you don’t think you meet all the criteria but still are excited about this role we encourage you to apply anyways! _____________________________________________________________________ Salary and Benefits Standard Stuff - Competitive salary dependent on location and capability - Paid Annual + statutory Bank Holidays - Health Insurance Scheme. Comprehensive private health coverage – for you and your family. Because your well-being is our priority - Bonus Scheme. As a permanent member of the team, you’ll share in our success. Our annual bonus is designed to reward both the now and the future – with a flexible mix of cash and high-growth equity that you choose. Bonuses are discretionary and based on performance - Professional body membership. One fee covered per year – so you can stay connected to your field and develop your craft The Life-Changing Stuff - In-house coaching: Regular 1:1 coaching sessions, fully confidential, to help you navigate challenges, build self-awareness, and grow intentionally – professionally and as a human being - Flexibility : Getting things done is what really matters, not what time of day you do it. That means you don’t have to ask permission for things like picking up your kids or going to the doctor, just keep your team in the loop if you think they will be affected. - Grow your whole self: Our leaders are more like coaches and one of our main objectives is to give 5 years’ worth of learning and development for every 1 year with us. You have a coach, mentor, well-being therapist and a development-orientated environment: That’s literally what our vision is all about and the primary reason Laminar exists. - Be surrounded by the best: We only hire and retain the very best people. You might be used to being the smartest in the room but that won’t be the case in Laminar. You will be surrounded by people you can learn from. We are 100% meritocratic so fast progression is the norm. You will be supported to excel in whichever areas you are most interested in! With Laminar, development is unbounded - Long-term impact: We are focused on solving the biggest issues in construction project delivery in a way that can spread and outlast us _____________________________________________________________________ Application We get thousands of applications so please write us a letter as part of your application explaining: - Why do you want to join us? - If you joined, where do you think you could make the most impact and how? We aren't a giant faceless corporation; we really care about the people who want to join our team so all applications will be read thoroughly by our key leaders. In terms of application, we usually start with an intro call to tell you what we are all about in a casual conversation. That helps you to know us a bit better and tell us a bit about yourself. Looking for a role where you can make a real impact? Join us and help build the operational backbone that allows Laminar to scale globally, intelligently, and without chaos. This is not a “keep things ticking over” kind of finance role. We are looking for someone who genuinely enjoys bringing structure to complexity, improving processes, and building finance operations that are reliable, scalable, and operationally sharp. At Laminar, your work won’t disappear into spreadsheets no one reads. Your insights, ownership, and ideas will directly influence how we operate and grow as a business. Read on! (This is a long write-up, but we like to give people the full picture before they spend time applying.) _____________________________________________________________________ We are Laminar Projects! We are an award winning consultancy that implements technology to improve the delivery of complex construction projects. Improving construction strengthens the very foundation of human civilisation. (Watch our short film about it) We also have a separate product team, Shape Construction, that takes the deep understanding of the projects we work on to develop construction management software products. The core of all this is our true secret sauce; people. We only recruit kind and authentic people who are fast learners. We are deeply focused on designing a new type of place that is optimised for the flourishing of the people in the team first and foremost. This approach has allowed us to grow from just 2 people in 2017 to over 220 today and we are still very much at the beginning! Joining us isn’t just some “job”, we challenge you to be your best self in all aspects of life. Our vision is designed to align how we operate with the fundamental aspects that enable anyone to have a fulfilled life: - Connects us with meaningful relationships - Inspires us to develop ourselves to become better humans - Empowers us to pursue our own learning adventures 4 core values for a good life We believe a life of human flourishing is all about meaningful relationships with others and challenging yourself to create a positive impact. Our four core values are grow yourself, care about people, execute to greatness and build civilisation. This philosophy goes much deeper and you can see more on our website. We are achieving this vision through the following two missions: - To fully digitise the construction of human civilisation - To create a new type of organisation that enables human flourishing while delivering a huge positive impact on society Laminar Projects is proud to be recognized as one of the UK’s Best Workplaces in Construction, Engineering & Property™ for 2024! Join a team where learning, collaboration, and growth are at the core of everything we do, and where solving big challenges is part of the fun. _____________________________________________________________________ The Role Purpose of the role Finance at Laminar is not just about keeping the lights on. It’s about building the operational backbone of a company that is scaling fast, globally, and with high standards. We are looking for a Finance Operations & Controls Specialist to help us run the engine room of finance: payments, payroll coordination, reconciliations, controls, treasury operations, and finance reporting. This is an operational role at its core - ideal for someone who enjoys structure, accuracy, ownership, and solving problems. Someone who notices when numbers don’t add up, asks questions, improves workflows, and genuinely cares about doing things properly. You’ll work closely with the People Ops, external accountants, payroll providers, and teams across the business to make sure our finance operations are reliable, scalable, and efficient. This role is for people who like being hands-on. Not just reviewing spreadsheets from afar, but actually improving how finance works day to day. Team Finance at Laminar is much more than reporting numbers and processing payments. We are building the operational foundation that allows the business to scale globally, responsibly, and sustainably. Even as a relatively lean team, Finance has a huge impact across the company. We care deeply about operational discipline, financial stability, strong controls, and creating systems that actually work as we grow. We are not interested in finance teams that just “keep things ticking over.” We want to build a function that is proactive, data-driven, operationally sharp, and constantly improving. That means the fundamentals matter a lot here: payments need to be right, payroll needs to run smoothly, reconciliations need to make sense, and financial data needs to be trustworthy. But beyond that, we want people who challenge inefficient processes, improve workflows, automate repetitive tasks, and help us build a better finance function for the future. You’ll work closely with People Ops, Operations, external providers, and stakeholders across the business - owning your area while helping strengthen the team around you. Your 3 top objectives Keep our finance operations accurate, reliable, and running smoothly Strengthen controls, improve processes, and reduce operational friction Help build a scalable finance function that supports global growth Your top responsibilities Own core finance operations Support payments, treasury activities, payroll coordination, reconciliations, and operational finance processes to ensure everything runs accurately and on time. Strengthen controls and accuracy Perform checks, reconciliations, and reviews across financial data and operational workflows. Investigate inconsistencies, resolve issues proactively, and improve reliability across processes. Improve systems and workflows Use Excel and Power Query to structure, clean, analyse, and improve finance data. Help automate manual tasks and create more scalable ways of working. Collaborate across the business Work closely with Finance, People Ops, external accountants, payroll providers, and operational teams to ensure smooth coordination and clear communication. Take ownership and drive improvement Operate autonomously, identify inefficiencies, challenge weak processes constructively, and proactively contribute ideas that improve how the function operates. Your Capabilities You are an operationally-minded finance professional who cares about accuracy, ownership, and building reliable systems. You enjoy being close to the detail, spotting issues before they become problems, and improving the way things work - not just repeating the same process every month. You are organised, proactive, comfortable working independently, and naturally curious about how processes, systems, and data can work better together. As a candidate, you should have: Must-Have (The fundamentals) 3–5 years of experience in finance operations, accounting, payroll, treasury, payments, or similar operational finance roles Strong Excel skills and solid Power Query experience Experience working with reconciliations, financial data, and operational controls Strong attention to detail and ability to spot inconsistencies quickly Comfortable taking ownership and operating autonomously Clear communication skills in English Process-improvement mindset — you naturally look for better ways of working Comfortable using AI/tools to improve efficiency and solve problems Nice to Have (If you don’t have it now you will after joining) Power BI experience Experience with Xero, Pleo, Wise, or similar finance tools Experience working across multiple countries/entities Experience supporting or improving operational finance processes in scaling businesses Comfortable operating in fast-moving, international environments Laminar isn’t the place for you if any of the following is true: - You want an easy, chilled-out role without much challenge - You like to be the smartest person in the room - You don’t like continuously receiving honest candid feedback - You prefer to do your own thing rather than work with a team At Laminar we value diverse experiences and perspectives, empowering each member to contribute their unique expertise towards our collective success, so if you don’t think you meet all the criteria but still are excited about this role we encourage you to apply anyways! _____________________________________________________________________ Salary and Benefits Standard Stuff - Competitive salary dependent on location and capability - Paid Annual + statutory Bank Holidays - Health Insurance Scheme. Comprehensive private health coverage – for you and your family. Because your well-being is our priority - Bonus Scheme. As a permanent member of the team, you’ll share in our success. Our annual bonus is designed to reward both the now and the future – with a flexible mix of cash and high-growth equity that you choose. Bonuses are discretionary and based on performance - Professional body membership. One fee covered per year – so you can stay connected to your field and develop your craft The Life-Changing Stuff - In-house coaching: Regular 1:1 coaching sessions, fully confidential, to help you navigate challenges, build self-awareness, and grow intentionally – professionally and as a human being - Flexibility: Getting things done is what really matters, not what time of day you do it. That means you don’t have to ask permission for things like picking up your kids or going to the doctor, just keep your team in the loop if you think they will be affected. - Grow your whole self: Our leaders are more like coaches and one of our main objectives is to give 5 years’ worth of learning and development for every 1 year with us. You have a coach, mentor, well-being therapist and a development-orientated environment: That’s literally what our vision is all about and the primary reason Laminar exists. - Be surrounded by the best: We only hire and retain the very best people. You might be used to being the smartest in the room but that won’t be the case in Laminar. You will be surrounded by people you can learn from. We are 100% meritocratic so fast progression is the norm. You will be supported to excel in whichever areas you are most interested in! With Laminar, development is unbounded - Long-term impact: We are focused on solving the biggest issues in construction project delivery in a way that can spread and outlast us _____________________________________________________________________ Application We get thousands of applications so please write us a letter as part of your application explaining: - Why do you want to join us? - If you joined, where do you think you could make the most impact and how? We aren't a giant faceless corporation; we really care about the people who want to join our team so all applications will be read thoroughly by our key leaders. In terms of application, we usually start with an intro call to tell you what we are all about in a casual conversation. That helps you to know us a bit better and tell us a bit about yourself.