Office Manager / Executive Assistant to Lazard at Jurek · Stockholm

Lazard is one of the world's leading financial advisory and asset management firms, with a global presence and a reputation for delivering trusted advice to clients across industries and markets. Our people and culture make the difference. While global in reach, we remain a close and collaborative community where entrepreneurship, professionalism, and teamwork are highly valued.

We are now looking for an experienced and service-minded Office Manager / Executive Assistant to join our Stockholm office on a parental leave cover, starting in January 2027 and running until the end of April 2028. This is a unique opportunity to take on a central role within a highly respected international organization and become an integral part of a dynamic and fast-paced environment.

The Role

This position combines the responsibilities of an Executive Assistant and an Office Manager, offering broad exposure across the business. You will support two Managing Directors while also ensuring the smooth day-to-day operation of the Stockholm office.

As a key point of contact for both internal and external stakeholders, you will work closely with colleagues across Lazard's international network and play an important role in maintaining a professional and efficient office environment.

Key Responsibilities

• Provide day-to-day support for two Managing Directors, including calendar management, travel coordination, and meeting scheduling.
• Coordinate meetings with internal and external stakeholders globally
• Work closely with Executive Assistants and administrative teams across international offices.
• Manage travel expenses and reimbursement processes through Concur.
• Prepare documents, materials, and meeting packs for Board and senior management meetings.
• Handle ongoing correspondence and administrative tasks with professionalism and discretion.
• Take overall responsibility for the daily operation of the Stockholm office.
• Ensure office facilities, equipment, and workplace services function effectively.
• Manage office supplies, purchasing, and vendor relationships.
• Act as the primary contact for facility-related matters and external service providers.
• Coordinate local IT-related matters together with Lazard's central IT functions.
• Support onboarding by ensuring new employees have the necessary equipment, access rights, and practical arrangements in place.
• Support the organization in matters related to health checks, workplace safety, and internal policies.
• Coordinate internal events, including summer and holiday celebrations.

Your Background

We are looking for someone with experience in a similar support-oriented role, such as Executive Assistant, Team Assistant, Office Coordinator, or Office Manager. You are accustomed to working in a professional and fast-paced environment where attention to detail, discretion, and the ability to manage multiple priorities are essential.

You have a strong administrative foundation and enjoy creating structure, coordinating activities, and ensuring that things run smoothly behind the scenes. You are comfortable supporting senior stakeholders and have experience managing complex schedules, travel arrangements, and day-to-day administrative processes.

To succeed in this role, we believe you bring:

• Several years of experience in an executive support, coordination, or office management role
• Strong organizational and administrative skills, with the ability to manage competing priorities
• Experience coordinating meetings, travel arrangements, and executive calendars
• Excellent communication skills in both English and Swedish, written and spoken.

What We Offer

At Lazard, you will become part of a globally recognized organization where excellence, collaboration, and integrity are at the core of everything we do. You will work closely with senior leaders, gain exposure to an international network, and be entrusted with a role that is critical to the success of our Stockholm office.

Our culture combines high professional standards with a collaborative and supportive atmosphere, where individuals are encouraged to contribute, develop, and grow.

This is a parental leave cover position for an Office Manager / Executive Assistant, based in Stockholm, with an expected start date in January 2027. The role is primarily office-based, reflecting the nature of the business and the close collaboration required with both senior stakeholders and the wider team.

Application

In this recruitment process, Jurek is partnering with Lazard, and we kindly ask you to submit your application via the advertisement on Jurek's website. To apply, please upload your CV and answer a few short application questions. We encourage you to apply as soon as possible, as selection and interviews will be conducted on an ongoing basis. Due to GDPR regulations, we are unfortunately unable to accept applications via email.

If you have any questions regarding the position or the recruitment process, please feel free to contact the responsible Recruitment Consultant, Evelina Thimper, at evelina.thimper@jurek.se.

We look forward to receiving your application.

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Jurek är en specialiserad partner inom rekrytering och konsultuthyrning som hjälper företag att hitta rätt kompetens inom Finance, Legal & Compliance, Banking & Insurance, HR och Business support. Vårt erfarna team kombinerar branschkunskap med ett starkt nätverk för att skapa träffsäkra och hållbara matchningar. Vi arbetar långsiktigt, personligt och med hög kvalitet, för att skapa bästa möjliga upplevelse för både kunder och kandidater.