Permit Coordinator at Joink in Terre Haute, IN

POSITION SUMMARY

The Permit Coordinator manages the full lifecycle of regulatory, municipal, and utility approvals for our telecommunications construction projects. The position serves as the primary bridge between our engineering design teams and government/utility authorities, ensuring all fiber optic network installations have the necessary right-of-way (ROW) permits and pole attachment approvals prior to construction kickoff.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Application Preparation & Submission: Compile, review, and format complete permit packages, engineering drawings, traffic control plans (TCPs), and staking sheets for submission to municipal, county, state DOT, and environmental agencies.
2. Agency & Utility Liaison: Build and maintain functional working relationships with permitting authorities, utility pole owners, and joint-use administrators to expedite approvals.
3. Project Tracking: Update and maintain real-time tracking databases to reflect application statuses, renewal needs, and approval milestones.
4. Cross-Functional Collaboration: Partner closely with Network Designers and scheduling to confirm that permits are active prior to installation.
5. Compliance & Records Management: Ensure all authorized permit paperwork, conditions, and payment records for municipal fees are distributed to field crews.
6. Complete outside work, including:

• Review of fiber path
• Review of installation issues
• Site Visits

1. Driving: Driving duties include conveying materials, equipment, and staff to and from work sites.

WORKING ENVIRONMENT

• 40 hours per week
• Combination of indoor and outdoor environments, including outside year-round, in all weather conditions.
• Must be able to work overtime with and without notice or as required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 10 pounds, and push/pull up to 15 lbs. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Must be able to spend long hours using a computer/keyboard and/or phone. May involve prolonged periods of sitting, standing, or walking.
• Color vision is also required for this position.

OTHER DUTIES

This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities of the position. Duties and responsibilities may change at any time with or without notice.

EEO STATEMENT

Joink is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, citizenship, or any other protected status under applicable federal, state, or local law.

KNOWLEDGE, SKILLS, AND ABILITIES

• Technical Blueprint Reading: Proven capability to accurately read and interpret telecommunications design plans, engineering work prints, and maps.
• Familiarity with Regulations: General familiarity with municipal encroachment rules, state DOT utility accommodations, Joint Use/Pole Attachment rules, and standard traffic control compliance.
• Software Competency: Moderate to advanced proficiency with project tracking databases and Microsoft Office Suite (especially Excel).
• Soft Skills: Outstanding professional verbal and written communication skills; ability to negotiate and follow up persistently without straining external municipal relationships while maintaining a professional demeanor.

QUALIFICATIONS

• Candidate must be willing to reside near or commute to Joink’s Terre Haute, Indiana office.
• High School Diploma or GED and 1–2 years of experience in telecommunications permitting, utility coordination, right-of-way acquisition, or construction project support.
• Candidates who have the following will be given priority:
• Experience in eLation, 3-GIS, ArcGIS, Google Earth, and other fiber software packages
• Experience with State DOT and municipality permitting.