Executive Assistant at JobFinder Spain in Marbella, Andalusia, ES

Executive Assistant - Role Overview

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support our clients Sales Director while overseeing the daily operations of the group’s real estate branches.

This role combines executive support, team leadership, and operational management, acting as the Sales Director's right hand and ensuring efficiency, consistency, and performance across the group locations.

You will need to be fluent in English and Spanish with other languages a plus.

KeyResponsibilities

Executive & Personal Support

Act as the primary point of contact for the Sales Director

Manage calendar, appointments, travel arrangements, and communications

Prepare reports, presentations, and briefing documents

Handle confidential information with discretion

Team Leadership

Lead and manage the team of branch assistants across 7 locations

Recruit, onboard, and train new assistants

Set performance standards and monitor team productivity

Provide ongoing coaching, support, and performance evaluations

Operations Management

Monitor daily operations of the group’s real estate branches

Ensure consistent processes, branding, and service standards

Identify inefficiencies and implement improvements

Coordinate between branches to ensure alignment and collaboration

Data Control & Reporting

Monitor and maintain accurate data across CRM systems and internal tools

Track sales performance, leads, and conversion metrics

Prepare regular performance reports for the Sales Director

Ensure data integrity and compliance with company standards

Branch Efficiency & Performance

Analyse the operational and sales performance of each branch

Implement strategies to improve efficiency and profitability

Monitor KPIs and ensure targets are met

Troubleshoot operational issues quickly and effectively

Budget Responsibility

Oversee budgets for the group branches together with the Sales Director

Monitor expenses and optimize cost efficiency

Assist in financial planning and forecasting

Ensure adherence to budget guidelines

Communication & Coordination

Act as liaison between Sales Director, agents, team assistants, and other departments

Ensure clear and consistent internal communication

Support company-wide initiatives and projects

Package

Contracted -€2,600 net