Facilities Technician at JLL in Cork, County Cork, IE

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Position:

Facilities Maintenance Technician

Shift:

4 Shift

Position location:

Janssen – Cork Bio

Job Description:

Facilities Technician (FT)

1. Purpose of the Job – state concisely the aim of the job.

The Facilities Technician will be responsible for the hands-on maintenance and calibration of Facilities equipment. Working closely with the Facilities team, the Facilities technicians will form part of the overall site goal of maximizing asset performance.

2. Dimensions – Point out the main figures / indicators to give some insight on the “volumes” managed by the position and/or the activity of the Department.

Characteristics: Facilities Maintenance Technician

3. Organisation chart – Indicate schematically the position of the job within the organisation. It is sufficient to indicate one hierarchical level above (including possible functional boss) and, if applicable, one below the position. In the horizontal direction, the other jobs reporting to the same superior should be indicated.

4. Context and main issues

Ø Delivery of a consistent level of service, within the Company's standards, to the contract specification and agreed performance, qualitative and financial targets.

Ø Compliance to company and statutory regulations relating to safe systems of work, health & safety, hygiene, cleanliness, fire and COSHH.

Ø Dealing effectively and safely with all service requests and incidents within the range of competence, training and experience as required and by out of hours response where necessary.

Ø Ensure the standards across the site(s) are in accordance with the Service Level Agreements and KPI’s specified in the service contract.

5. Main assignments – Indicate the main activities / duties to be conducted in the job.

EHS

Ø Responsible and accountable for the safe accomplishment of all activities within the Facilities team, whilst following all statutory, environmental, regulatory (cGMP), corporate site and team practices and procedures.

Ø Reporting any EHS incidents and/or near misses.

Ø Ensuring that housekeeping standards in the entire facility are maintained to a very high standard. Electrical / Mechanical Isolation of equipment to ensure equipment is safe to work on.

Facilities

Ø Ensuring that housekeeping standards in the entire facility are maintained to a very high standard.

Ø Electrical/Mechanical Isolation of equipment to ensure equipment is safe to work on. Appropriate use of Lock Out / Tag Out. (LOTO)

Ø As a team member, ensure the team is accountable for its performance, highlight achievements and gives feedback to team members who are not meeting the required standard.

Ø Track, address, and report issues.

Ø Take ownership of 6s, error proofing etc projects – initiate, complete and doc – team will take on improvement projects as routine work.

Ø Be points of contact as delegated by the facilitator:

Ø Equipment handover/permitting etc.

Ø SAP SME

Ø IT – Issue reporting/ Change requests etc

Ø EHS issues / program

Ø Other activities assigned to team members:

Ø Summit data entry

Ø Training because of ETS/CAPA

Ø Incident reporting

Ø Preparation and giving of training material for new technicians cross training, SME training (e.g., EHS modules)

Technical Support

Ø Preparation and giving of training material for new technicians cross training, SME training (e.g., EHS modules)

Ø Providing on-site Facilities maintenance cover as required.

Ø Providing on-call cover as required.

Ø Carrying out all routine and non-routine tasks delegated by Facilities Supervisor/Facilities Hard Services Lead and Facilities management (Team Leads, Planner, Engineers, Manager) according to appropriate procedures and standards.

Ø Repairing equipment malfunctions (mechanical, electrical, instrumentation, automation, civil).

Ø Executing site preventive maintenance routines.

Ø Assisting in construction, commissioning, and qualification of equipment.

Ø Developing maintenance procedures and equipment files. Assisting with generation, review and revision of Facilities maintenance documentation as necessary

Ø Selecting of appropriate spare parts to ensure maximum availability of equipment.

Ø Operating all Facilities owned utilities and facilities equipment safely and efficiently, whilst maximizing uptime.

Ø Collecting and analysing equipment data to report on equipment performance.

Ø Assisting with rolling shutdown preparation and execution. .

Ø Managing Facilities maintenance contracts and working with/supporting contractors.

Ø Training other staff in team procedures and techniques, as required.

Ø Assisting in Facilities stores operations, as required.

Ø Assisting in other team operations, as required.

Ø Ensure all work activity is carried out under Janssen PTW system and risk assessment method statements are review prior to carrying out work tasks.

Ø Ensure all PM’s activities are carried out as per SAP PM schedule.

Ø Liaise with facilities engineering team, equipment vendors and service providers to ensure maximum uptime of plant equipment.

Ø Ensure equipment is following all regulatory, statutory and client corporate requirements.

Planning & Control

Ø Planning and scheduling work as required.

Ø Executing the Facilities maintenance plan.

Ø Attending morning meetings to complete daily work order review.

Compliance:

Ø Operating all site Facilities related utilities to required cGMP standards (USP, EU, etc.).

Ø Maintaining all equipment to cGMP standards.

Ø Maintaining timely, consistent, and precise records of all maintenance work done on the CMMS – SAP.

Ø Completing all documentation in compliance with site procedures and GDP.

Ø Reporting non-conformances and deviations promptly to the management to ensure compliance with EHS and GMP requirements.

Ø Ensuring that personal training requirements are completed in compliance with site procedures. Continuous Improvement

Ø Supporting investigation and resolution of problems.

Ø Familiarization with and adoption of ME2 and Facilities maintenance best practices always.

Ø Traveling to other J&J sites for training/meetings/projects as required.

Ø Undertaking training to keep skills up to date.

6. Accountabilities

Execution of non-technical works to include but not exclusive to:

Ø Logging all jobs on the facilities management database, raising work permits and managing building maintenance contractors

Ø First fix any items on site that is within your ability or remit as agreed with the client.

Ø Dealing with the client, i.e. attending meetings, answering phone requests, reverting with updates on job progress and managing client relationship?)

Ø Issue work permit to external service provider under the guidance of Facilities

Ø Other ad hoc duties

7. Person Specification – Indicate the skills, knowledge and experience that the job holder should require to conduct the role effectively.

Essential

Ø Trade qualified

Ø Proven track record in similar role, preferably with at least 2 years’ experience

Ø Proven ability to organize tasks

Ø Ability to carry out duties efficiently

Ø Excellent interpersonal skills.

Ø Ability to operate as part of a team.

Ø Customer focus.

Ø Innovative.

Ø Mechanical/Electrical/Instrument/Utilities aptitude.

Ø Excellent communication skills both written and verbal.

Ø Attention to detail.

Ø Good problem-solving skills.

Ø Results and performance driven.

Ø Adaptable and flexible.

Desirable

Ø Practical experience in a similar role

Ø Measured and Consistent Approach to all functions and responsibilities.

Ø Scientific or technical qualification in mechanical, electrical, instrumentation & controls, utilities engineering.

Ø Maintenance experience within a GMP regulated environment.

Ø Experience of Microsoft Word, Excel and Outlook.

Ø Experience of Delta V, PLC and SCADA systems

Ø Experience of SAP.

KEY INDIVIDUAL LEADER COMPETENCIES:

Ø Report to Facilities Supervisor / facilities Hard Services Lead

Ø Accountable to Facilities Planner, Engineers, Department Manager.

Ø Be familiar with daily activities in all areas of Facilities Maintenance.

Ø Facilitate an environment of continuous improvement.

Ø Participate in investigations in work area as necessary.

Ø Participate in Cross-Functional teams as necessary to support site goals.

Ø Support training of other technicians.

Ø Collaboration and teamwork.

Ø Initiative and motivation.

Ø Share ideas and suggestions for improvement and encourage others to do the same.

Ø Demonstrate Credo value of integrity.

Ø Work as a strategic partner with all other teams within the company. Significant Safety or Working Considerations: Comply with the requirements of the company’s Environmental, Health & Safety Policy, Safety Statement, associated EHS Procedures and duties outlined in the Safety Health and Welfare at work Act

Essential Personal Qualities

Ø A strong interest in practical, hands-on work with an ability to fix non-technical items

Ø Effective at team building and being able to work well within a team.

Ø Ability to be flexible as and when required, whether it be a work task or an approach to people.

Ø Commitment to job in hand, colleagues and company.

Ø Extremely customer focused in all dealings with the client.

IMPORTANT This position description is a general guideline for colleagues; it does not purport to be an exhaustive list of all elements of the position. Management reserves the right to modify this position description at any time, or to vary the duties and responsibilities of the position to meet production, scheduling, or other business needs.

Location:

On-site –Cork, IRL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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