Administrative Support Specialist,… at Jackson… · Location…

Department: Interventional Radiology

Address: 1611 NW 12 Ave, Miami, FL 33160

Shift Details: Full Time, Days

Jackson Memorial Hospital is the flagship hospital for Jackson Health System and it has been a beacon of medical excellence and community care for more than a century. Throughout its rich and storied history, Jackson Memorial – located in the heart of the City of Miami – has been ground zero for some of the world’s greatest medical breakthroughs and important moments in South Florida. We’ve grown into one of the nation’s largest public hospitals, and one of the few that is also a world-class academic medical center with a proud mission and proven success. Jackson Memorial is an accredited, tertiary teaching hospital with 1,500 licensed beds, where nearly every medical specialty is provided by some of the world’s most skilled and highly regarded multidisciplinary team of healthcare professionals.

Summary

The Administrative Support Specialist is advanced in work involving administrative responsibility in the management of a central administrative division, an organizational unit, or a special program. Employees in this classification may perform a broad range of responsible duties in assisting departmental management in carrying out required administrative operations. Employees may be assigned varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement and inventory work, the collection, manipulation and presentation of statistical data, report or grant proposal preparation, or planning, scheduling, reviewing and controlling the work of clerical subordinates. Based on responsibilities and/or staffing may regularly report to the department head. This position acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information, which may be used in collective bargaining and in discussions concerning labor matters. The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions

Responsibilities

• Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters.
• Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form.
• Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures.
• Assists clerical employees as questions arise concerning established procedures.
• Functions as office manager in requisitioning office equipment and supplies.
• Requisitions contract vendors for maintenance services and capital equipment.
• Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects.
• Updates emergency notification, anniversary and hurricane information and plan report.

Experience

• Generally requires 1 to 3 years of related experience.
• Prior Administrative support experience in a hospital is highly preferred

Education

• High school diploma is required.
• Bachelors degree is highly preferred

Credentials

• Valid license or certification is required as needed, based on the job or specialty.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.