Facilities Officer at International… · The…

Facilities Officer

Location: The Aquila School, United Arab Emirates, Dubai

Job Description

For all staff in school, we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to amazing learning, providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible.

All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision:

A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences, and make exceptional progress

Our focus is providing children with amazing learning and being the school of choice for the community we serve.

The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks, or equivalent, covering the previous 10 years of employment history.

Core Purpose

• Provide reprographics, laminating, and binding services, as well as clerical support.

Key Qualities and Skills

• Develop positive working relationships with all members of the school community.

• Use initiative and be flexible, proactive, positive, and approachable.

• Maintain a professional and courteous manner.

• Communicate accurately and effectively in English.

Key Duties

• Receive printing and copying requests and fulfill orders using reprographic equipment.

• Assist users with special printing and copying requirements, including paper sizes, document finishing, laminating, stapling, and booklet production.

• Resolve routine issues such as paper jams and user-generated errors.

• Maintain and manage stock levels, including ordering paper and other materials.

• Carry out routine maintenance on reprographic equipment, including changing toner and conducting safety checks.

• Arrange major equipment repairs as required to ensure smooth operations.

• Liaise with supplier service departments to ensure equipment servicing requirements are met.

• Monitor usage records monthly and report on usage trends.

• Arrange the collection and disposal of surplus and unused printed materials and paper.

• Ensure the reprographics room is maintained in a clean, tidy, and organized condition.

• Create school ID cards and arrange orders for lanyards.

• Be available during GCSE and A-Level results periods and provide administrative support to the Exams Officer as required.

• Provide cover for the permanent receptionist during periods of absence.

Additional Responsibilities

All staff are required to undertake any additional duties requested by the school or regional office to support the smooth day-to-day operation of the school.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.