Inter-American Development Bank→
General Administration Consultant (Washington D.C., US, 20577)
Washington, DC
Not listed
2+ years
1 month ago
Skills
Job Description
We improve lives
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The Amazon Coordination Unit (ACU) is looking for a proactive, organized and collaborative General Administration Consultant with excellent communication, inter-personal skills to support the Unit Chief in day-to-day activities and to provide support in all administrative and logistical tasks for the Unit.
The ACU is a small, dynamic team, with some division of responsibilities but also an expectation of strong teamwork, proactivity, flexibility, and a collaborative spirit. The team is part of the Southern Cone Department (CSC) at the IDB and works closely with specialists and management throughout the IDB, as well as with Country Offices in Amazonian countries.
What you’ll do
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Provide overall administrative support to the Unit Chief, including managing the agenda and scheduling priorities.
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Compile and prepare key materials in advance for the Unit Chief’s meetings and events.
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Review documents submitted for approval to ensure accuracy, completeness, and compliance with operational/administrative procedures.
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Coordinate travel, hotel reservations, travel authorizations, and expense statements in the bank’s systems
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Support the preparation of presentations, meeting minutes, and official documents, ensuring proper filing and easy retrieval.
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Support the application/clearance process for ACU staff participation in external events representing the bank.
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Coordinate and support the execution of internal and external meetings, seminars, conferences, and other events.
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Manage internal communications tasks, including inter-office mail distribution and updating email distribution lists and intranet directories.
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Organize and maintain records and files (paper and electronic), keeping team documents, leave, and mission calendars up to date.
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Coordinate office administrative needs, including IT equipment requests/returns for consultants and office supplies inventory and purchasing.
What you'll need
• Education: Bachelor's degree (or equivalence advanced degree) in Business Administration, Computer Science, Communications, or other fields relevant to the responsibilities of the role.
• Experience: At least two years of progressive experience in office support or executive assistance is required. Experience in an international/multilateral organization is a plus.
• Languages: Proficiency in Proficiency in English and Spanish, spoken and written, is required. Aditional knowledge of Portuguese is preferable.
Requirements
• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
• International consultant Full-Time, 12 months (up to 48 months, subject to elegibility).
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:
-A competitive compensation package.
-Leaves and vacations: 2 days per month of contract + gender-neutral parental leave.
-Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance
-Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
-We offer assistance with relocation and visa applications for you and your family when it applies.
-On-site position with the occasional flexibility of teleworking.
-Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more.
-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
-Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.
Our culture
At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.
In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.
We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.