Administrative Assistant at Indiana… · Indianapo…

Summary: The Indiana Bankers Association supports Indiana banking through member communications, issues advocacy, professional development, and connecting member banks with quality service providers. The Administrative Assistant will handle daily inquiries, maintain the database, and assist with various administrative duties to ensure smooth operations.

Responsibilities:
- Maintain data in Association Anywhere (AA) for all areas: including Administration, Member Services, Education, Government Relations and the Hoosier Banker
- Serve as the primary front office contact, welcoming members to the facility and handling incoming telephone calls
- Responsible for processing and distributing incoming mail/shipments to all staff
- Record all incoming checks into Excel documents that are then distributed to the accounting department. Prepare and process via remote deposit capture all bank deposits of Association, Foundation, BANKPAC and subsidiary companies
- Initiate and distribute monthly outstanding invoices
- Enter event registrations into AA that arrive via mail, phone or other methods
- Responsible for general member records in AA, including regular reviews of IBA-member organizations’ employee records to ensure database accuracy
- Responsible for database email management on a monthly basis, including identifying bad or outdated email addresses and taking necessary steps to clean up or fix them
- Maintain and order office materials for staff
- Responsible for member support inquiries for various issues, including login, event registration, profile updates, etc
- Assist with document management, document scanning and electronic record keeping
- Serve as primary liaison for the IBA Forty Year Club, including adding members to the club, sending event invitations, creating certificates, maintaining commemorative pen supply, and general marketing of the Forty Year Club opportunity for member banks
- Coordinate with applicable IBA departments to determine weekly office attire standards
- Assist with general office responsibilities and additional duties, as required or assigned

Required Qualifications:
- Strong keyboard skills with typing speed at a minimum of 50 wpm corrected
- Ability to work quickly and accurately with a variety of data
- Proven math ability
- Proven talent to learn new applications on computers and other office equipment
- Tested in planning and organizing daily work and adjusting to high priority and emergency projects
- Demonstrated good attendance record and reliability
- Ability to get along with others

Required Skills: Association Anywhere database, Microsoft Excel, Typing (50 wpm), Data entry, Remote deposit capture, Document scanning, Electronic record keeping, Planning and organizing

Benefits: 401(k), 401(k) matching, Dental insurance, Employee assistance program, Health insurance, Health savings account, Life insurance, Paid time off, Retirement plan, Vision insurance