Executive Assistant at IDEMIA · Tewkesbury

Purpose

About the Role

We are seeking an experienced and highly proactive Executive Assistant to support a senior executive within a global organization.

Acting as a trusted partner, the successful candidate will play a critical role in managing priorities, coordinating leadership activities, driving follow-up on key actions, and ensuring the smooth execution of day-to-day business operations. The role requires exceptional organizational skills, sound judgment, discretion, and the ability to thrive in a fast-paced and constantly evolving international environment.

Key Missions

• Key Responsibilities

  • Manage a complex and dynamic executive calendar, ensuring effective prioritization of meetings and business activities
  • Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and detailed itineraries
  • Prepare presentations, reports, briefing materials, meeting agendas, and other executive-level documentation
  • Organize leadership meetings, workshops, off-sites, executive visits, and other business events, ensuring seamless planning and execution, with particular focus on coordinating executive-level customer meetings and engagements with C-level stakeholders worldwide
  • Act as a trusted liaison between the executive and senior stakeholders, ensuring effective communication and alignment across the organization, specifically in integrating and coordinating with the global network of Executive Assistants
  • Coordinate leadership team activities, governance processes, and executive meetings, including preparation of materials and follow-up on actions
  • Monitor and drive follow-up on key priorities, ensuring commitments, decisions, and deadlines are effectively tracked and delivered, including acting on delegated validation and approval flows
  • Manage expenses, purchase requests, invoices, and other administrative processes in compliance with company policies
  • Handle highly confidential business, organizational, and personnel information with the utmost discretion and professionalism
  • Anticipate business needs, identify priorities, and proactively resolve issues before they arise

• Experience & Qualifications

  • Significant experience as an Executive Assistant supporting senior executives (EVP, C-level, or equivalent) within a multinational and matrix organization
  • Proven ability to operate effectively in a fast-paced environment with changing priorities and competing demands
  • Strong experience managing complex calendars, international travel, and executive-level meetings
  • Experience interacting regularly with executive leadership teams and senior stakeholders
  • Demonstrated ability to work independently, exercise sound judgment, and maintain strict confidentiality
  • Advanced proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Word, Excel, and Teams, with the ability to leverage AI-powered and digital tools to improve productivity and efficiency, such as Copilot.
  • Professional proficiency in English, both written and spoken, is required

Profile & Other Information

Skills & Competencies

• Strong sense of ownership, accountability, and follow-through
• Excellent judgment and decision-making capabilities
• Ability to influence and drive outcomes without direct authority
• Proactive, resourceful, and solution-oriented mindset
• Strong business acumen and ability to understand organizational priorities
• High attention to detail and commitment to quality
• Digital mindset with the ability to leverage technology and AI tools to improve efficiency

Why Join Us

This is an opportunity to play a key role at the heart of a global business, partnering closely with senior leaders across multiple regions and functions.