Administrative Assistant - Palmdale, CA at HWX… · Palmdale

Administrative Assistant - Palmdale, CA

Job Summary

Responsible for performing accurate and timely administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing shipments, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

Duties and Responsibilities include but are not limited to:

• Amazing Customer Service
• Review E-mails
• Scheduling Appointments
• Scheduling Orders
• Maintaining Documents (Physical & Digital)
• Chart Filling
• Input information on files
• Request file information
• Checking voicemail on a daily basis
• Shipping via (FedEx, UPS, etc.)
• At all times you will perform and undertake such other duties and responsibilities as are requested of you by the Project Manager and all management.
• Prioritizes and plans work activities
• Ability to learn new software

Knowledge, Skills, and Abilities:

• Strong communication skills with fluency in English (verbal and written).
• Good math skills including; density conversions, ratio, percentages, and basic math.
• Extensive software/computer skills are required in use of Microsoft Office software (Outlook, Word, Excel), as well as Internet research abilities and keyboarding.
• Experience with manufacturing/distribution software or general business software a plus.
• Ability to quickly and completely solve problems and/or elevate to higher level for resolution.
• Self-starter and ability to follow oral and written directions.
• Some knowledge of manufacturing, inventory, or distribution environments is helpful.
• Must be able to thrive in a fast-paced dynamic environment.

Requirements:

• Education: High School Diploma, GED, or sufficient experience pertaining to this job.
• Experience working with computer-based inventory management software preferred
• Strong verbal and written communication skills
• The employee is occasionally required to lift and/or move up to 30 lbs.

Plans for additional resources:

• All other duties as assigned
• Knowledge of Microsoft Office is required
• Ability to read and interpret documents
• High school diploma or equivalent

Position Type:

• Full-Time
• Mon-Fri - 8hrs./day
• Valid Driver’s License

Disclaimer:

The duties and responsibilities of position may change as need arises. The employee will be notified of change. Relevant work experience may also be substituted for education or certification, at company’s discretion.

Employment offer is contingent on employee passing a pre-employment drug screen / background check.

Must be a U.S. Citizen, or authorized to work in the U.S.