Purchasing Assistant (Open to Fresh Graduates)

Location: Paco, Manila
Work Setup: On-site | Monday to Friday
Employment Type: Full-time

Job Description

We are looking for a detail-oriented and organized Purchasing Assistant to support the Purchasing Department in managing procurement activities, inventory levels, supplier coordination, and purchasing administration. The role involves ensuring the timely processing of purchase orders, maintaining accurate purchasing records, monitoring inventory, and coordinating with internal teams and external suppliers to support efficient business operations.

This is an excellent opportunity for fresh graduates who are interested in building a career in purchasing, procurement, and supply chain management.

Key Responsibilities

1. Purchasing and Inventory Management

• Assist in monitoring inventory levels and ensuring timely replenishment of stocks based on established reorder points and purchasing guidelines.
• Coordinate with suppliers to ensure the timely delivery and availability of products.
• Monitor stock levels and help maintain an appropriate inventory balance to support operational requirements.
• Assist in tracking outstanding supplier balances and coordinating with relevant departments to facilitate timely settlement.

2. Purchasing Administration and Operations

• Prepare, process, and maintain purchase orders and other purchasing-related documents.
• Ensure the accuracy and completeness of product and supplier information in the system, including prices, discounts, rebates, barcodes, and product shelf life.
• Maintain organized and updated purchasing records, reports, and documentation.
• Coordinate with internal departments and suppliers regarding purchase orders, deliveries, returns, and other operational concerns.
• Assist in monitoring product returns, including damaged goods, excess stocks, and discontinued items.
• Respond to purchasing-related inquiries and concerns from internal and external stakeholders.

3. Supplier Coordination and Market Research

• Coordinate and communicate with suppliers regarding product availability, pricing, deliveries, and other purchasing requirements.
• Conduct price comparisons and gather market information to support purchasing decisions.
• Assist in preparing materials and documentation for supplier meetings and negotiations.
• Follow up with suppliers to ensure timely resolution of purchasing and delivery concerns.
• Support promotional activities, new product initiatives, and other purchasing-related projects.

4. Other Responsibilities

• Provide administrative and operational support to the Purchasing Manager and other members of the Purchasing Team.
• Assist with other purchasing-related tasks and projects as assigned.
• Work collaboratively with different departments to ensure smooth purchasing operations.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Management, Operations Management, or any related field.
• Open to fresh graduates; candidates with experience in purchasing, procurement, inventory management, or supply chain operations are an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organizational and administrative skills, with attention to detail and accuracy.
• Good communication, coordination, and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Willing to work on-site in Paco, Manila.

Preferred Skills

• Basic understanding of purchasing and procurement processes.
• Knowledge of inventory monitoring and supplier coordination.
• Analytical and problem-solving skills.
• Willingness to learn and adapt in a fast-paced work environment.