Executive Assistant to the SVP & Division President at HP · Palo Alto

Executive Assistant to the SVP & Division President

Description -

Job Summary As an Executive Assistant to the Senior Vice President, you will serve as a strategic administrative partner, managing complex calendars, travel arrangements, and logistics. You will work closely with other Executive Assistants and the Chief of Staff to support smooth day-to-day operations and on-site execution.

This is an on-site role that requires compliance with the company’s return-to-office policy.

Responsibilities

• Manage the executive’s calendar across global time zones with discretion, accuracy, and a commitment to confidentiality. Schedule complex meetings, resolve conflicts proactively, respond promptly to requests, and collect agendas and briefing materials. Anticipate scheduling needs and address potential obstacles before they arise.
• Book and manage all aspects of executive travel, including flights, hotels, ground transportation, itineraries, and visa applications for international trips. Plan and coordinate logistics in advance to ensure a smooth travel experience for the executive. Address last-minute changes and travel emergencies.
• Prepare and reconcile expense reports and purchase requisitions in a timely manner.
• Provide professional support for external visitors, including registration, executive-level escorting, and logistics planning.
• Partner with the Chief of Staff and other Executive Assistants to coordinate scheduling, logistics, and on-site support for executive meetings, in-person staff meetings, all-employee meetings, employee engagement activities, and other meetings across the organization.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Collaborate across the organization and multiple time zones, support broader team needs, and share information proactively to ensure smooth execution.

Minimum Qualifications

• A bachelor’s degree.
• Typically, 10 or more years of experience providing executive administrative support to senior leaders, with a proven ability to anticipate and proactively resolve scheduling conflicts.
• Recent experience supporting senior executives in a fast-paced, high-stakes environment.
• Demonstrated ability to handle highly sensitive and confidential information with integrity, discretion, and sound judgment.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks in a fast-paced, time-sensitive environment.
• Willingness to work on-site four to five days per week and adjust working hours to meet business needs.

The pay range for this position is $32 to $49 USD per hour (applies to United

States of America candidates only). Pay varies by work location, job-related

knowledge, skills, and experience.

Benefits:

HP offers a comprehensive benefits package for this position, including:

• Health insurance

• Dental insurance

• Vision insurance

• Long term/short term disability insurance

• Employee assistance program

• Flexible spending account

• Life insurance

• Generous time off policies, including;

• 4-12 weeks fully paid parental leave based on tenure

• 13 paid holidays

• 15 days paid time off (US benefits overview

  [https://hpbenefits.ce.alight.com/])

The compensation and benefits information is accurate as of the date of this

posting. The Company reserves the right to modify this information at any time,

with or without notice, subject to applicable law.

Job - Administration

Schedule - Full time

Shift - No shift premium (United States of America)

Travel -

Relocation -

Equal Opportunity Employer (EEO) -

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"