Materials Data Coordinator at Hollingsworth in Dearborn, MI

Position Summary

The Materials Data Coordinator plays a key role in our automotive service kits business. This position enters and maintains Materials master data, processes intermediate documents (IDocs) in SAP, and produces one-time and recurring reports. SAP is the primary repository of data, but the role also works with data kept in various other files.

The coordinator is the Materials department’s main contact with IT for SAP issues, works closely with Material Planners and Schedulers so service kits are delivered on time, and finds, corrects, and prevents data discrepancies.

Role Outcomes

• Master data in SAP is accurate, complete, and current, so materials planning and purchasing can rely on it.

• IDoc and EDI transaction errors are investigated promptly, and data issues are corrected before they affect service kit deliveries.

• Material Planners, Schedulers, and management receive accurate, on-time reports and analysis.

• SAP issues are raised with IT, followed through, and resolved.

• Special projects and customer requirements related to material planning and purchasing are supported.

Essential Job Responsibilities

SAP DATA AND IDOC PROCESSING

• Create, update, and validate SAP material master records, bills of materials (BOMs), and relevant supplier, customer, and purchasing data.

• Investigate and correct master data discrepancies; monitor, troubleshoot, and clear SAP IDoc errors daily.

• Support inbound and outbound EDI transactions, including investigation of failed transactions and advanced shipping notice (ASN) discrepancies.

• Maintain material planning and purchasing parameters such as lead times, minimum lot sizes, and rounding values.

PURCHASING AND TRANSACTION SUPPORT

• Maintain and validate SAP material master data, purchasing information records, and related system information to ensure accuracy and consistency.

• Investigate SAP transaction errors, data discrepancies, and customer-related issues, coordinating with appropriate departments to resolve them.

REPORTING AND ANALYSIS

• Run, reconcile, and analyze SAP reports to support Materials, Purchasing, and management.

• Produce accurate one-time and recurring reports using SAP extracts and Excel, including lookups, pivot tables, and data validation as needed.

COLLABORATION AND IT SUPPORT

• Support Material Planners and Schedulers by maintaining accurate SAP data, resolving transaction issues, and providing timely information for service kit planning and delivery.

• Serve as the Materials Department’s primary interface with IT for SAP issues.

PROJECTS AND OTHER DUTIES

• Support customer-specific data requirements, process improvements, reporting automation, and special projects related to Materials and Purchasing.

• Perform other duties as needed or assigned.

Core Competencies

Self-check: if you already do several of these in your current role, you may be a strong fit for this role. Specific duties are listed in the section above.

COMMUNICATION & SERVICE

Work with others to achieve results important to internal and external customers. Help others succeed.

• Raise concerns early and clearly with the right people, even when it may slow work down or feel uncomfortable.

• Keep others informed about status, risks, and results without being asked.

• Explain problems clearly so others can act on them.

• Work well with teammates and other departments, and build trust.

LEARNING & IMPROVEMENT

Proactive to improve our experience and performance. Make things better.

• Dig into why a problem happened, and not only how to fix it.

• Follow an issue through to the end and confirm the fix worked.

• Notice repeat problems and suggest practical improvements.

• Keep learning new systems, tools, and methods.

EFFICIENCY & EFFECTIVENESS

Use planning, processes and systems to achieve priority goals and use resources well. Get important things done efficiently.

• Pay close attention to detail and check work for accuracy against a standard.

• Spot discrepancies and errors and follow them through to a fix.

• Keep work organized, planned, and prioritized so deadlines are met.

• Use data and records to support decisions and report results.

• Demonstrate working knowledge of SAP to enter, find, and report accurate data.

LEADERSHIP

Create and sustain an organization that achieves meaningful results and where all team members can thrive. Lead by example.

• Take ownership of results and follow through on commitments.

• Share knowledge and help others learn the right method.

• Model Hollingsworth values, critical thinking, and accountability.

Performance Indicators

Performance measures and targets will be established based on the business plan, role priorities, and available measurement systems. Measures may include:

• IDoc and EDI transaction errors are monitored and resolved promptly.

• Master data is accurate, and issues are corrected quickly.

• Reports are accurate and delivered on time.

• Fewer service kit delays caused by data problems.

Physical Requirements

The employee must be able to perform the essential functions of the role, with or without reasonable accommodation, including:

• Frequently use a computer, keyboard, telephone, and other standard office equipment for data entry, analysis and reports.

• Sit or stand for extended periods at a computer, and communicate effectively in person and in writing.

Role Requirements

REQUIRED

• High level of attention to detail.

• Able to identify discrepancies and enjoys problem-solving.

• Effective organization skills and system.

• Strong interpersonal and teamwork skills.

• Excellent written and verbal communication skills.

• Ability to demonstrate understanding of basic purchasing principles.

PREFERRED

• Automotive experience

• 2 years SAP

• 2 years purchasing, materials planning, or inventory control

• 1 year customer service

#HLGSWRTH

Equal Employment Opportunity: Hollingsworth provides equal opportunity in employment, maintains a diverse workforce, and prohibits all forms of unlawful discrimination and harassment. All employment decisions, policies, and practices will comply with applicable federal, state, and local anti-discrimination laws and regulations. We intend to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity, or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Hollingsworth is dedicated to the fulfillment of this policy regarding employment including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay and other compensation, termination, and all other terms, conditions, and privileges of employment.

Substance-Free Employer:
• Hollingsworth does not hire employees who smoke or use tobacco products in states where this restriction is permitted.
• Hollingsworth does not hire individuals who illegal drugs. This includes use of marijuana/cannabis which may be legal locally but is prohibited under US federal law.