HITT Contracting is seeking a highly organized and proactive Executive Assistant (EA) to support our Chief Executive Officer (CEO), Kim Roy. This is a fast-paced, high-visibility role requiring exceptional judgment and a strong service mindset. HITT was recently ranked #10 on ENR’s Top 400 General Contractors list, reflecting our national scale, strong reputation, and leadership across the construction industry. Kim has built her career at HITT, advancing through operations, preconstruction, strategy, and executive leadership, and was recently named CEO of the Year by the Washington Business Journal.

As HITT continues to grow and prepares to transition into a new state-of-the-art headquarters in West Falls Church in early 2027—a major current priority for Kim—the CEO’s office plays a vital role in supporting this next phase and representing the company’s vision for the future. The EA serves as a trusted partner who keeps the CEO prepared, informed, and focused by managing the essential details that enable high-level leadership. This includes expertly coordinating the CEO’s complex and evolving calendar, preparing high-quality materials for internal and external engagements, managing travel logistics, and supporting the daily operations of the executive team.

Beyond administrative excellence, the EA helps create a warm, thoughtful, and memorable experience for all who engage with the CEO—including clients, subcontractors, industry partners, and HITT team members. This requires impeccable attention to detail, a refined sense of taste and design, and a strong appreciation for HITT’s brand, reputation, and relationship-driven culture. Thoughtful touches, meaningful acknowledgments, and a hospitality-minded approach ensure every interaction with the CEO reflects HITT’s values of quality, integrity, humility, and lasting relationships.

The ideal candidate is polished, adaptable, and highly service-oriented, with exceptional judgment, strong communication skills, and pride in representing both the CEO and the HITT brand. This role requires someone who is consistently one step ahead, thrives in a fast-paced environment, and finds fulfillment in supporting an executive whose work touches every part of the business. This position reports directly to the CEO and requires on-site presence in Falls Church, VA.

Responsibilities

Executive Administrative Support

• Manage the CEO’s complex and shifting calendar to ensure alignment with business priorities and leadership needs.

• Serve as the primary point of contact for scheduling requests and coordination on behalf of the CEO.

• Support consistency and standards across the full executive office (e.g., meeting request protocols, pre-read requirements, and communication workflows).

• Partner closely with the Executive Assistant supporting HITT’s Co-Presidents to ensure coordinated scheduling, aligned priorities, and seamless communication across executive leadership.

• Anticipate preparation needs and assemble briefing materials, agendas, pre-reads, and talking points so the CEO is always well-prepared.

• Track commitments, deadlines, and follow-up items, ensuring timely action and clear communication with stakeholders.

• Exercise excellent judgment and handle all confidential information with the utmost discretion.

Communication & CEO Readiness

• Draft, edit, and prepare emails, talking points, meeting summaries, and internal communications that reflect the CEO’s voice and tone.

• Manage the flow of information to and from the CEO’s office to support effective decision-making and leadership alignment.

• Prepare polished presentations and materials for internal meetings, client engagements, and external events.

• Ensure timely distribution of agendas, pre-read materials, and follow-up communications.

Hospitality & Brand Stewardship

• Create a warm, professional, and memorable experience for clients, partners, subcontractors, and team members engaging with the CEO.

• Prepare meeting spaces and materials with exceptional attention to detail and a refined sense of taste, design, and hospitality.

• Coordinate thoughtful touches such as curated gifts, handwritten notes, and meaningful acknowledgments tied to birthdays, anniversaries, promotions, and personal milestones.

• Maintain systems for tracking important dates and personal details so stakeholders feel remembered and valued.

• Incorporate personal anecdotes, preferences, and past interactions to create thoughtful, personalized experiences.

• Suggest improvements to elevate the overall quality, consistency, and hospitality of interactions with the CEO.

• Represent the CEO’s office with warmth, professionalism, humility, and deep pride in the HITT brand.

Meeting & Event Coordination

• Coordinate logistics for leadership meetings, enterprise gatherings, on-site/off-site sessions, and CEO-led events.

• Oversee all meeting readiness including room setup, technology, catering, guest preparation, and supporting materials.

• Capture key notes and action items when needed and ensure clear ownership and follow-through.

• Support logistics and preparation for the CEO’s participation in conferences, ceremonies, community engagements, and industry events.

Operational Workflow, Travel & Administrative Processes

• Ensure the CEO’s day runs smoothly by anticipating personal logistics such as meals, transportation, and essential needs that support her focus and well-being.

• Coordinate all aspects of travel for the CEO, including transportation, accommodations, itineraries, and preparation materials.

• Prepare and submit accurate, timely expense reports; process invoices; and support budget-related administrative tasks.

• Maintain organized administrative systems, digital files, tracking tools, and recurring schedules.

• Collaborate closely with administrative colleagues and team leaders across HITT to support seamless communication and aligned workflows.

Qualifications

Required

• 5–10 years of experience supporting C-suite executives or senior leaders in a fast-paced, high-performing environment.

• Experience supporting executives in a large or multi-location organization.

• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.

• Exceptional organization, time management, and attention to detail.

• Outstanding written and verbal communication skills with the ability to tailor tone to executive standards.

• Demonstrated discretion and sound judgment in handling confidential information.

• Experience managing complex calendars, travel logistics, and high-volume workflows.

• Ability to remain calm, resourceful, and efficient under pressure.

Preferred

• Bachelor’s degree or equivalent professional experience.

• Familiarity with construction, real estate, or the built environment.

• Comfort working with a variety of leadership styles and shifting priorities

• Hokie fan, Hokie-adjacent, or simply Hokie-appreciative—all are welcome.

Personal Attributes

• Proactive, service-oriented, and consistently one step ahead.

• Dependable and adaptable, with the ability to pivot quickly.

• High emotional intelligence and strong interpersonal skills.

• Professional presence, humility, integrity, and a sense of humor.

• Genuine enthusiasm for contributing to a high-performing leadership team.