Office Manager & HR at Hey Harper in Lisbon, Lisbon, Portugal

Office Manager

• You will be responsible in any aspects of office management, including but not limited to:
• stationery orders
• consumables orders
• contacting and managing building maintenance and property service providers
• supervision of furniture and structure to ensure the best office efficiency at all times.
• You will organize and prepare the company events.
• Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
• You will be involved in the management and archiving of paper documentation when special needs require it.
• You will participate in preparing policies and office guideline communications.
• You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
• You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).
• You will suggest new ideas that will help improve the office and the life at Hey Harper.
• Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)

HR

• Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.
• Payroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.
• Onboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.
• SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.

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• At least 2 years of experience in office management or HR role
• Adequate social, communication, and negotiation skills.
• Ability to read and understand a balance sheet.
• Problem solving attitude.
• Self-reliance, reliability, and conscientiousness.
• Independent, reliable and responsible working style.
• At least full working proficiency in both Portuguese and English.