Health Program Administrator at Health Research in Menands, NY

Applications to be submitted by September 30, 2026

Compensation Grade: P18

Compensation Details: Minimum: $69,764.00 - Maximum: $69,764.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department (OPH) Office of Public Health

Job Description:

Responsibilities

The Health Program Administrator (HPA), located under Grants Administration, will assist with the coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs within the Department of Health. The HPA will assist with the coordination of annual progress reports; review sponsor guidance; develop timelines, narrative outlines, budget templates, and instructions; contribute to the development of and compile budget justifications; coordinate and compile narratives, work plans and appendices from multiple sources; and will complete required forms. The incumbent will coordinate the tracking of deadlines and will coordinate the facilitation of all sponsor correspondence as required by the notice of award; maintain detailed budget tracking and monitoring; perform analyses and develop reports; develop prior approvals, carry forward or extension requests; and coordinate final close out documents. The incumbent will coordinate personnel recruitments and other personnel actions. The incumbent will facilitate the preparation, execution, and monitoring of contractual agreements. This includes contribute toward the development of work plans and budgets; reviewing documents for compliance and completeness; monitoring progress and expenditures; and providing technical assistance. The incumbent will review grant‐related financial transactions for completeness, compliance, and accuracy. The HPA will also coordinate and maintain processes for tracking and reporting on equipment inventory and individual initiative Institutional Review Board status as well as coordinating and maintaining general office work methods/procedures and perform other appropriate related duties as needed.

Minimum Qualifications

Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate degree in a related field and four years of such experience; OR six years of such experience. A Master’s degree in a related field may substitute for one year of such experience.

Preferred Qualifications

Experience developing grant applications. Experience managing budgets and/or contracts. At least four years of administrative and/or financial experience in a not‐for‐profit corporation or a government organization.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.