Clinical Research Coordinator at Health Haven in West Palm Beach, FL

Who We Are

At Health Haven and Health Synergy Clinical Research, we are building a modern and integrated model of psychiatric care that combines high-quality outpatient treatment, interventional psychiatry, and industry-sponsored pharmaceutical clinical research.

Our mission is to provide compassionate, evidence-based mental health care while helping advance the future of psychiatric treatment through ethical clinical research and innovative therapeutic approaches. With continued expansion across Florida, our organization offers physicians the opportunity to grow within a collaborative, high-performing environment focused on clinical excellence, innovation, operational efficiency, and long-term professional development.

We are committed to creating an environment where physicians can thrive clinically, professionally, and financially while working alongside an experienced multidisciplinary team dedicated to exceptional patient care.

Who You Are You are a detail-oriented and highly organized Clinical Research Coordinator with experience managing clinical trials and working directly with patients. You bring a strong understanding of research protocols, regulatory standards, and patient care, along with the ability to balance multiple responsibilities in a fast-paced environment. You are proactive, professional, and collaborative, with a commitment to accuracy, compliance, and delivering a positive participant experience.

What You’ll Do You will oversee the day-to-day coordination of clinical trials, ensuring protocol adherence, regulatory compliance, and high-quality data collection. You will work closely with investigators, sponsors, and participants to support study execution, patient safety, and overall study success, particularly within obesity and weight loss clinical trials.

• Adverse Event Monitoring: Track, document, and report adverse events and protocol deviations in accordance with regulatory requirements • Collaboration & Stakeholder Communication: Coordinate with Principal Investigators, sponsors, monitors, and regulatory bodies to support study progress and resolve inquiries • Data Collection & Management: Accurately collect, document, and enter study data into electronic systems, ensuring completeness and integrity • Patient Recruitment & Screening: Identify, screen, and enroll eligible participants, including obtaining informed consent and reviewing medical records • Regulatory Compliance: Maintain compliance with FDA, GCP, IRB, and HIPAA guidelines, ensuring all study activities meet required standards • Site Preparation & Documentation: Maintain regulatory binders, case report forms, and essential study documents in audit-ready condition • Specimen Handling: Collect, process, store, and ship biological samples in accordance with study protocols when applicable • Study Coordination: Manage daily clinical trial operations, including scheduling subject visits, coordinating procedures, and ensuring protocol adherence • Subject Visit Management: Coordinate participant visits, follow-ups, and study-related procedures to ensure a smooth and compliant experience • Other Duties as Assigned: Support additional clinical research activities and operational needs as required

What You’ll Bring • Bachelor’s degree or higher required • 1+ year of clinical research experience required • 1+ year of phlebotomy experience preferred • Experience working directly with patients in a clinical setting • Strong understanding of medical terminology • Excellent organizational skills and attention to detail • Ability to work independently with minimal supervision • Strong critical thinking and problem-solving abilities • Professionalism and ability to maintain composure in all situations • Strong interpersonal and communication skills with a positive, team-oriented approach • Spanish language proficiency required

What We Offer • Comprehensive Medical Plans • Dental Insurance • Vision Insurance • Employer-paid Life Insurance • Employee Assistance Program (EAP) • Paid Vacation Time • Paid Sick Time • Paid Federal Holidays • Referral Program • Opportunities for growth and development

Equal Opportunity Employer We are an equal opportunity employer and comply with all applicable federal, state of Florida, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by law. We are committed to maintaining a workplace free from discrimination, harassment, and retaliation, and to fostering an inclusive environment where all employees are treated with fairness, dignity, and respect.

All positions requiring Florida Care Provider Background Screening through the Clearinghouse are subject to background screening requirements under House Bill 531 (2025). For more information, please visit the Care Provider Background Screening Clearinghouse Education and Awareness website at https://info.flclearinghouse.com