Mail Services Specialist (Onsite- De… at Hayre McElroy… · Location…

Why This Role Matters

• The Mail Services Specialist plays an essential role in maintaining an efficient, organized, and productive workplace environment across multiple company locations. This position helps ensure associates have the resources, equipment, services, and support needed to perform their work effectively while contributing to a positive workplace experience.

• By supporting mail operations, facilities services, office equipment, inventory management, vendor coordination, and workplace logistics, this role directly impacts operational efficiency and business continuity. The Mail Services Specialist serves as a trusted resource for associates and departments across the organization, helping resolve day-to-day facility needs while supporting a professional and well-functioning work environment.

• This is an excellent opportunity for a detail-oriented professional who enjoys variety in their work, thrives in a service-oriented environment, and wants to contribute to the success of both associates and the broader organization.
  
  Work Location: This position is based at our De Pere, Wisconsin office and requires full-time, onsite attendance. This is not a remote or hybrid opportunity.

What You'll Do

In this role, you will have the opportunity to:

• Coordinate printing, mailing, and shipping services to ensure timely and accurate delivery of business-critical documents and materials.

• Review and validate print and mail requests, providing recommendations and customer support to ensure quality and efficiency.

• Manage incoming and outgoing mail, package tracking, and shipping processes while maintaining accurate records and accountability.

• Maintain inventory levels of office and facilities supplies to support uninterrupted business operations across assigned locations.

• Partner with vendors and service providers to facilitate equipment maintenance, supply management, and on-site support activities.

• Support office moves, workspace reconfigurations, and associate relocations to ensure smooth transitions and minimal disruption to business operations.

• Assist with maintaining, updating, troubleshooting, and coordinating repairs for office and meeting room equipment.

• Collaborate across departments to address facilities-related needs, provide operational support, and deliver exceptional internal customer service.

What You Will Bring

Required Qualifications

• High school diploma or equivalent (GED).

• Experience supporting office operations, facilities services, mailroom functions, administrative services, or related operational environments.

• Strong written, verbal, and interpersonal communication skills.

• Excellent organizational skills with the ability to prioritize multiple tasks and manage competing deadlines.

• Proficiency with Microsoft Office applications and office technology, including printers, copiers, mailroom equipment, and related peripherals.

• Ability to manage multiple projects and responsibilities simultaneously while maintaining attention to detail and accuracy.

• Strong problem-solving skills and the ability to make sound decisions with limited or incomplete information.

• Ability to work independently while following established procedures and processes.

• Ability to stand and walk for extended periods throughout the workday.

• Ability to lift and move up to 50 pounds without mechanical assistance.

• Must be able to work onsite at our De Pere, WI, location 5-days per week. Remote and hybrid work arrangements are not available for this position.

Preferred Qualifications

• Experience supporting facilities operations across multiple office locations.

• Experience coordinating vendors, service providers, facilities maintenance, or office equipment support.

• Knowledge of shipping and mail processing systems, including USPS and FedEx shipping platforms.

• Previous experience in a corporate office, healthcare, or professional services environment.

• Experience assisting with workplace moves, office setup, and space planning activities.

• Familiarity with inventory management and supply ordering processes.

Compensation

The salary range for this position is $14.50-$19.50

Actual compensation is based on experience, skills, education, work location, and internal equity. This position may also be eligible for incentive compensation and the comprehensive benefits outlined in the My Total Value section.

#LI-AG1