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Purchasing Specialist Lv4 at Havco Wood Products in Vonore, TN
Entry LevelOn-siteVonore, TN
Job Description
Purchasing Specialist Lv4
POSITION TITLE: Purchasing Specialist Lv. 4 POSITION LOCATION: Vonore TN
POSITION REPORTS TO: Plant Purchasing Manager POSITION SUPERVISES: N/A
POSITION SUMMARY:
Responsible for processing purchase orders through receiving, inspecting, and verifying supplies orders, identifying and retaining packing slips, tracking and investigating orders, corresponding with Vendors to obtain, review price quotations, tracking part’s room inventories, needs and obsoletes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Quality
- Must understand all internal customer’s requirements, pertaining to quality and customer satisfaction.
- Must inspect items received for damage/defects/accuracy of order and packing slip.
- Identify and aid in the corrections of any quality issues.
- Immediately notifies the Supervisor of any quality issues or concerns.
Operation
- Must be able to initiate contact with Vendors, obtain and study comparative prices and quotes.
- Must be flexible and willing to work any required overtime including on weekends.
- The employee is required to maintain regular, reliable and predictable attendance and punctuality.
Continuous Improvement
- Must be willing to participate on and understand Root Cause Analyses (RCA) practices.
- Must have an understanding of Continuous Improvement (CI) Structure.
- Must be willing to participate on AD-HOC teams to eradicate or minimize issues/losses.
- Must be willing to participate on Continuous Improvement (CI) Teams/Pillars.
Purchasing
- Responsible for ensuring continuity of parts / raw materials supplied to support manufacturing
- Transmit purchase orders with appropriate supporting documents to the supplier
- Track acknowledgement of order by supplier and update purchase orders accordingly
- Ensure invoiced costs from vendors match agreements
- Handle a high-volume purchase order environment
- Review order requisitions (both manual and electronic) for accuracy and coding, and ensure compliance to company procedures
- Accurately prepare and confirm purchase orders, forward copies to the supplier and others as required
- Maintain all transaction records using Woodpro, eMaintenance and Shared Files
- Retain Purchasing documents per Havco records retention policy.
- Perform general stocking duties on a daily basis including storing and stocking products in/on bins, pallets, shelves and racks. Move, handle, and transport finished products, material, or supplies to other departments by utilizing forklifts, hand jacks, lift carts, and other means of transportation
- Troubleshoot issues with orders and resolve issues via negotiating to set appropriate supplier service expectations
- Assist with maintaining accurate records, inventory, data, and information in all Purchasing information systems
- Obtain certification and demonstrate safe operation of forklifts, bander, pallet jack and other assign equipment
- Escalate, Prepare, and communicate shortage and backlog reports and provide visibility of other potential interruptions to internal customers.
- Enquire and track with designated supplier confirmation of lead time, delivery date(s) and costs.
- Review, update and maintain open Purchase Orders
- Report supplier non-conformances
- Identify opportunities to continually reduce waste, time, money and resources
- Ensure compliance with all company Policies & Procedures
- Communicate and notify stakeholders delivery of items or, delays of an order
- Coordinate and receive deliveries from suppliers
- Gather and supply appropriate documentation to accounts payable, Purchase Orders, packing slips and delivery confirmations as needed
- Back-up supervisory duties when Manager is absent from office
- Prioritize daily tasks for hourly team members
- Perform other duties as assigned
EDUCATION: Associate degree in Relevant Field or 2 years relevant experience required.
WORK EXPERIENCE: 1 year’s purchasing experience in a manufacturing environment required.
CERTIFICATION: Forklift trained and certified, if deemed necessary by manager. Must be able to meet required expectations on WORKKEYS skills testing.
KNOWLEDGE/SKILLS/ABILITIES:
- Must have excellent interpersonal skills to interact with all plant departments.
- Must have excellent communication skills written and verbal.
- Must have excellent computer skills with Microsoft Office.
- Must practice good clerical/record keeping skills, accuracy, and show great attention to details.
- Must have knowledge of various tools and materials utilized by operations and maintenance.
- Must understand various functions of industrial equipment.
- Must possess the ability to read and understand machine prints and drawings.
- Must possess the ability to read tape measures, micrometers, and calipers.
- Must understand, maintain, and sustain the 5’s process.
- Ability to multitask.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
- This position involves frequent (up to 5 hours per day) sitting and moving around an office and manufacturing environment. The work environment is climate controlled with low noise levels.
- Must be able to lift and carry up to 50 lbs. and push/pull loads of 75 lbs..
- Must possess a valid driver’s license and be willing to pick up parts when needed.
- Work will involve frequent operation of standard office equipment and a computer which requires repetitive typing motion and viewing a monitor.