Senior Payroll and Equity Analyst at Harvey in Chicago, IL

WHY HARVEY At Harvey, we’re transforming how legal and professional services operate — not incrementally, but end-to-end. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. With 1000+ customers in 60+ countries, strong product-market fit, and world-class investor support, we’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team is sharp, motivated, and deeply committed to the mission. We move fast, operate with intensity, and take real ownership of the problems we tackle — from early thinking to long-term outcomes. We stay close to our customers — from leadership to engineers — and work together to solve real problems with urgency and care. If you thrive in ambiguity, push for excellence, and want to help shape the future of work alongside others who raise the bar, we invite you to build with us. At Harvey, the future of professional services is being written today — and we’re just getting started. ROLE OVERVIEW We are seeking a highly motivated and detail-oriented Senior Payroll and Equity Analyst to join our growing Finance team. In this role, you will play a critical part in ensuring the accurate and timely processing of payroll and equity operations across the organization. As a key member of Harvey’s payroll/equity team during a high-growth period, you will have the opportunity to build scalable processes, partner cross-functionally with People Operations, Accounting and Finance teams, and contribute to a best-in-class employee experience. This is an excellent opportunity for a payroll and equity professional who thrives in a fast-paced, dynamic environment and is passionate about operational excellence. WHAT YOU'LL DO Payroll Operations - Serve as a subject matter expert for end-to-end payroll operations - Support the accurate and timely processing of semi-monthly, bi-weekly and off-cycle payrolls, such as sales compensation, bonus and termination payrolls - Review and reconcile payroll data including earnings, deductions, tax withholdings, and garnishments - Ensure compliance with all applicable federal, state, and local payroll tax regulations - Maintain payroll records and documentation in accordance with company policy and regulatory requirements - Troubleshoot payroll discrepancies and implement corrective actions - Assist with year-end payroll activities including W-2 reconciliation and distribution Equity Administration Operations - Support the day-to-day administration of the company's equity compensation programs, including stock options and restricted stock units (RSUs)Process equity transactions such as grants, vestings, and exercises in the company's equity management platform - Ensure the cap table accuracy and monthly reconciliation of participant equity data - Coordinate with external equity plan administrators - Prepare and distribute equity-related communications and statements to employees Payroll and Equity Accounting Support - Collaborate closely with the Accounting team to support the financial reporting of payroll and equity transactions - Prepare journal entries and account reconciliations related to payroll, benefits, and stock-based compensation - Assist with the calculation and reporting of stock-based compensation expense - Support internal and external audits by preparing requested documentation and responding to auditor inquiries - Contribute to the development and maintenance of internal controls over payroll and equity processes Customer Service and Collaboration - Provide outstanding service to employees and internal stakeholders - Serve as a primary point of contact for employee inquiries related to payroll, tax withholdings, equity awards, and related matters - Partner closely with People Operations teams to ensure seamless onboarding, offboarding, and employee lifecycle changes are accurately reflected in payroll and equity systems - Collaborate with People, Legal, Tax, and Finance teams on cross-functional initiatives and process improvement projects - Contribute to the creation and maintenance of process documentation, FAQs, and training materials to enhance employee self-service capabilities WHAT YOU HAVE - Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent professional experience - 4-6 years of progressive experience in payroll processing, equity administration, or a closely related function is required - Strong knowledge of federal, state, and local payroll tax laws and regulations, as well as familiarity with equity compensation instruments including stock options and RSUs. - Exceptional attention to detail and a high degree of accuracy in data management are essential - Strong analytical, problem-solving, and organizational skills are required, along with excellent written and verbal communication skills and the ability to handle sensitive and confidential information with discretion - Proficiency in Microsoft Excel/Google Sheets, including the ability to work with complex formulas, pivot tables, and data analysis tools, is expected COMPENSATION $116,00-$174,000 Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices [here https://www.notion.so/harveyai/Harvey-Candidate-Privacy-Policies-319ac3fcdd7a803bb807d5094f249922]. #LI-CA1 Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai