Document Specialist at H2O Innovation in Anoka, MN

DOCUMENT SPECIALIST Full Time V · Location: Anoka, MN, US   H2O Innovation is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H2O. H2O innovation is looking for a Document Specialist who will bring a positive mindset and a strong desire to support their colleagues. This individual will thrive in collaborative settings, consistently deliver high-quality documentation, and become a trusted resource within the team. With a sharp eye for detail and a proactive approach, they will contribute to maintaining clarity and consistency across documents while fostering a culture of teamwork and continuous improvement. The Benefits Overall remuneration including: • Profit sharing bonus program • Group Insurance plan including dental, vision & telemedicine; • 401K plan with employer's contribution; • Three (3) weeks of paid vacation per year; • Twelve (12) paid wellness days per year. The Day-to-Day • Lead the documentation system globally including integration of sites to the system, as well as on going use by existing users; • Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records; • Track revisions and maintain document history logs in compliance with regulatory and ISO requirements; • Ensure documents meet company formatting, version control, and template standards before release or update; • Identify and resolve inconsistencies, duplicates, or outdated documents; • Assist in the migration of documents from legacy systems to the new electronic quality system platform; • Support the design, development, and improvement of quality system processes; • Provide user training, guidance, and support during system and process rollouts; • Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation; • Participate in support of the learning management system as it relates to quality training and competency requirements; • Support internal and external audits by providing timely access to documentation; • Prepare reports and metrics related to document control performance and compliance; • Participate in Corrective Action, NCR, and continuous improvement initiatives; • Assist maintenance, calibration, and other teams that rely on controlled documents within the centralized quality system and its supporting software platform; • Contribute to change management activities to support adoption of new systems, processes, and documentations standards; The Skills We Are Looking for • Strong proficiency in Microsoft Word, Excel, SharePoint, and Outlook; ability to create and manage controlled templates, trackers, and forms; • Relevant experience in document control, quality systems platforms; • Knowledge of ISO 9001; • Willingness to travel up to 20%, mainly for key projects and onboarding of new sites and users (higher during the first year of transition); • Keen interest in supporting colleagues in different projects; • Hands-on experience in continuous improvement; • Strong attention to detail and compliance in documentation;  • Ability to manage multiple priorities; • Knowledge of change management strategies; • Willingness to travel if necessary for important projects; • Experience with system migrations and process improvements (Asset); • Familiarity with Power Automate, Power Apps, or other Microsoft 365 tools for workflow automation (Asset); • Prior experience in manufacturing, engineering, or a regulated industry (asset).