Office Administrator at Greylock Energy in West Pike, PA

At Greylock, we believe in the power of energy. We know that energy not only charges our phones and fuels our cars, but it also powers communities and ultimately, improves lives. Are you interested in joining a collaborative and empowered team that is dedicated to excellence and improving lives?

Greylock Energy is actively seeking an organized and dependable part-time Office Administrator for our Potter County office in Pennsylvania. This is a part-time position; however, for the right candidate, we are open to considering a full-time role. As an empowered member of our team, you will support office operations, team activities, and field operations. The successful candidate will be comfortable managing varied priorities, working independently, and serving as a professional point of contact for team members, visitors, and community members.

POSITION DETAILS

• Schedule: Part-time, approximately 20 to 25 hours per week working in the office Monday through Friday.
• Flexibility: We are open to expanding this role to full-time for a candidate whose experience and interests align with the broader needs of the division and organization.
• Location: On-site at our field office in West Pike, Potter County, Pennsylvania.

OUR IDEAL CANDIDATE

• Is warm, approachable, and professional when working with team members, visitors, and community members.
• Is organized, proactive, and detail-oriented, with the ability to manage competing priorities and solve problems independently.
• Communicates clearly and builds positive working relationships.
• Is dependable, discreet, and committed to Greylock’s values of Integrity, Excellence, Collaboration, Empowerment, and Humility.

PRIMARY JOB DUTIES & RESPONSIBILITIES

To perform this job successfully, the candidate must be able to effectively perform the following duties; other duties may be assigned.

Office Operations

• Monitor the answering service and route calls appropriately.
• Coordinate office, kitchen and cleaning services and manage shipping and receiving.

Accounting and Financial Administration

• Code invoices and process team member expense reimbursements (e.g., boots, work-related purchases).
• Administer the office credit card program and operating-area checking account, including receipt collection and expense coding in accordance with budget.
• Prepare and submit journal entries in Excel and support budget planning, cost tracking, and financial reporting using Foundations.

Field Operations and Fleet Administration

• Manage 1Call system and route tickets to appropriate sites.
• Administer water-disposal processes, including intake review, approvals, and invoicing.
• Act as a liaison between the field and our production analytics team.
• Assist with troubleshooting devices and apps.
• Oversee field inventory management.
• Manage vehicle registrations, acquisitions, dispositions, fuel card program, and E-ZPass accounts for the Appalachia North division operations.

Team and Event Support

• Support the divisional wellness program and coordinate meetings, meals, training sessions, and employee-engagement events (e.g., sporting events, holiday celebrations, gifts, and meals).

QUALIFICATIONS

• High school diploma or equivalent is required; associate or bachelor’s degree in business administration, accounting, finance, or a related field is preferred.
• A minimum of three (3) years of administrative or office-management experience is required.
• Proficiency with Microsoft Office and accounting software required; experience with Quorum, Foundations, Power BI, or comparable systems is preferred.
• Oil and gas industry experience is preferred.

Consistent with all applicable federal, state and local laws, Greylock will conduct certain pre-employment screenings, including but not limited to, a pre-employment drug test, background screen, reference check, driving record review for those required to drive a company vehicle or personal vehicle to conduct company business, and safety records for those in safety sensitive positions. These records will be obtained and reviewed on an individual basis as part of the hiring and decision-making process.

Greylock is an equal opportunity employer. All applicants are considered without regard to race, color, religion, sex, national origin, disability, genetic information, or any other protected classification in accordance with applicable federal, state, and local laws. Applicants requiring accommodation to complete the application and/or interview process should contact Greylock’s Human Resources department.

Education:

• High school or equivalent (Preferred)

Work Location: In person