Operations Coordinator at Green Medical Consulting in Elkins Park, PA

Part-Time ODP Operations Coordinator – In Office

Company: Green Medical Consulting, LLC
Location: 8033 Old York Road, Suite 216, Elkins Park, PA 19027
Job Type: Part-Time, In-Person
Pay: $25.00–$30.00 per hour (based on experience)
Schedule: Monday–Friday, approximately 15–20 hours per week (schedule to be determined)

About Green Medical Consulting

Green Medical Consulting, LLC is a growing, nurse-owned healthcare agency providing skilled nursing, Direct Support Professional (DSP) services, companion services, respite care, and other Pennsylvania Office of Developmental Programs (ODP) services to individuals with intellectual disabilities and autism.

We are seeking a highly organized, motivated, and experienced ODP Operations Coordinator to assist with daily office operations, referral development, employee recruitment, onboarding, scheduling, and regulatory compliance.

This is an in-office position. Candidates must have prior experience working with Pennsylvania ODP providers and understand ODP policies, procedures, and service requirements.

The ideal candidate is a self-starter who can work independently, solve problems, communicate professionally, and help our agency expand while maintaining quality services.

Key Responsibilities

Referral Management & Business Development

• Establish and maintain professional relationships with Supports Coordinators (SCs) and Supports Coordination Organizations (SCOs).
• Conduct consistent outreach to SCs to request new referrals for nursing, DSP, respite, and other authorized services.
• Follow up on referrals and coordinate the intake process.
• Maintain a referral tracking system and monitor referral outcomes.
• Schedule meet-and-greets with individuals, families, and prospective staff.
• Assist with expanding services throughout Pennsylvania.

Recruitment & Employee Onboarding

• Post job openings on Indeed and other recruiting platforms.
• Screen applicants, conduct initial interviews, and coordinate hiring.
• Collect and verify employee credentials, background clearances, employment documents, and required training records.
• Maintain organized and compliant employee personnel files.
• Track employee training, certifications, and expiration dates.
• Coordinate employee orientation and onboarding.

Scheduling & Daily Operations

• Create and maintain schedules for LPNs, RNs, DSPs, and other direct care staff.
• Address scheduling conflicts, employee call-outs, and shift coverage needs.
• Communicate schedule changes with staff, individuals, and families.
• Maintain accurate scheduling and employee information in AxisCare.
• Assist with employee timekeeping and payroll preparation.
• Respond to routine operational concerns and escalate urgent matters appropriately.

ODP Compliance & Documentation

• Assist with maintaining compliance with Pennsylvania ODP Chapter 6100 regulations.
• Understand Consolidated Waiver, Community Living Waiver, and P/FDS Waiver service requirements.
• Maintain accurate employee and individual documentation.
• Monitor required staff training, background checks, and qualifications.
• Assist with preparation for ODP monitoring, audits, and licensing reviews.
• Support incident reporting and documentation according to agency policies and applicable ODP requirements.
• Maintain confidentiality and protect sensitive information.

Required Qualifications

• Minimum 2 years of experience working with a Pennsylvania ODP provider in an administrative, coordination, or management role.
• Strong working knowledge of Pennsylvania ODP regulations, policies, and procedures.
• Experience communicating with Supports Coordinators and SCOs.
• Experience with employee recruitment, onboarding, and scheduling.
• Familiarity with HCSIS, PROMISe, and ODP service authorizations.
• Understanding of employee qualification and training requirements under Chapter 6100.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple responsibilities independently.
• Proficiency with Microsoft Office, email, spreadsheets, and electronic documentation systems.
• Ability to work on-site in Elkins Park, Pennsylvania.

Preferred Qualifications

• 3–5 years of experience in ODP provider operations.
• Previous experience as an ODP Operations Coordinator, Program Manager, Office Manager, or Administrative Manager.
• Experience using AxisCare or similar home care scheduling software.
• Familiarity with EIM incident reporting requirements.
• Experience developing relationships with SCOs and generating new referrals.
• Knowledge of nursing and DSP staffing operations.
• Experience assisting an agency with growth and expansion.

What We're Looking For

We are looking for someone who takes initiative and does not require constant supervision.

The ideal candidate should be able to:

• Independently manage daily office responsibilities.
• Identify and resolve staffing and scheduling challenges.
• Build and maintain professional relationships with SCs.
• Follow through on referrals from initial contact through service coordination.
• Keep employee documentation organized and up to date.
• Prioritize tasks and meet deadlines.
• Help improve office efficiency and support agency growth.

Compensation & Schedule

• $25.00–$30.00 per hour, depending on qualifications and experience.
• Part-time, approximately 15–20 hours weekly.
• Monday–Friday, schedule to be determined.
• In-office position in Elkins Park, PA.
• Opportunity for professional growth as the agency expands.

How to Apply

Interested candidates should submit their resume through Indeed.

Applicants must have previous Pennsylvania ODP provider experience.

Please include a brief description of your experience with ODP regulations, SC/SCO referrals, employee onboarding, and scheduling.

Green Medical Consulting, LLC
8033 Old York Road, Suite 216
Elkins Park, PA 19027
Phone: 215-403-6984
Email: greenmedicalconsultanting@gmail.com
Website: www.greenmedicalconsulting.com

Green Medical Consulting, LLC is an Equal Opportunity Employer.

Pay: $25.00 - $30.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person