Associate, Finance (Procurement) at Great Eastern · Kuala…

1. Sourcing Management • Assist in sourcing activities, including identifying potential suppliers, evaluating options, and negotiating terms. • Liaise with suppliers to obtain and review quotations, ensuring alignment with quality standards, cost objectives, and delivery timeline. • Oversee and manage the tendering process, including maintaining and updating the procurement registry, coordinating and monitoring document submissions from invited vendors, ensuring compliance with tender requirements, and supervising the validation and evaluation process. • Facilitate communication with vendors, resolve any issues during the tendering process, prepare tender documentation, and ensure timely and accurate reporting of tender outcomes. • Collaborate with relevant stakeholders to ensure transparency, fairness, and adherence to procurement policies and procedures.

2. Purchase Order (PO) Management • Create Purchase Order based on approved Purchase Requisition (PR) and business requirements. • Conducting a thorough compliance review of all supporting documents to ensure the documents completeness and align with organizational policies and procedures. • Monitor the entire PO process to final approval, ensuring budget adherence and timely processing. • PO status tracking and monitoring. • Coordinate with stakeholders to resolve any discrepancies in the PR or PO. • Prepare and maintain regular reports on purchase order status and open orders.

3. Governance • Ensure all Business Units adhere to the Procurement Framework, including the Procurement Policy, Operating Guideline and Procedures. • Review all exceptional handling requests, including Waiver of Competition (WOC) and Deviation requests from BU, and attend the tender approving committee meetings when required. • Prepare and submit a report to the Group Finance on any non-compliance occurrences on a quarterly basis. • Conduct an annual review and revision of the Procurement Policy, Operating Guidelines, and related procedures.

4. Vendor Management • Onboard vendors by gathering and verifying al required documents, ensure they are meeting eligibility criteria and comply with company policies. • Annual track and evaluation of vendor performance against key performance indicators (KPIs) such as quality, delivery time, cost, compliance, and customer satisfaction. • Maintain accurate and up-to-date records of vendor evaluations, feedback, and performance reports. • Prepare detailed reports for internal stakeholders, providing insights into vendor performance and potential areas for improvement.

5. Ad Hoc Assignment • Assist Assistant Manager / Manager as at when required. • Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks. • Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies to understand the risk and better safeguard the company. • Highlights any potential concerns / risks and proactively shares best risk management practices.

• Degree in Supply Chain Management /Accounting / Finance / Business Administration.Working Experience • 2 to 3 years relevant experiences, preferable in Supply Chain Management / Procurement.Competencies • Ability to align procurement activities with the organization’s overall business goals. • Good in negotiating prices, terms, and contracts with suppliers. • Strong verbal and written communication skills to engage with internal stakeholders and suppliers. • Ability to manage multiple procurement projects, ensuring they are completed on time, within budget, and meeting quality standards. • Ability to quickly analyze situations, identify problems, and find effective solutions. • Proficient in Microsoft Office/Excel and good computer skills

• Champion and embody our Core Values in everyday tasks and interactions.
• Demonstrate high level of integrity and accountability.
• Take initiative to drive improvements and embrace change.
• Take accountability of business and regulatory compliance risks, implementing measures to mitigate them effectively.
• Keep abreast with industry trends, regulatory compliance, and emerging threats and technologies to understand and highlight potential concerns/ risks to safeguard our company proactively.

Founded in 1908, Great Eastern is a well-established market leader and trusted brand in Singapore and Malaysia. With over S$100 billion in assets and more than 16 million policyholders, including 12.5 million from government schemes, it provides insurance solutions to customers through three successful distribution channels – a tied agency force, bancassurance, and financial advisory firm Great Eastern Financial Advisers. The Group also operates in Indonesia and Brunei. The Great Eastern Life Assurance Company Limited and Great Eastern General Insurance Limited have been assigned the financial strength and counterparty credit ratings of "AA-" by S&P Global Ratings since 2010, one of the highest among Asian life insurance companies. Great Eastern's asset management subsidiary, Lion Global Investors Limited, is one of the leading asset management companies in Southeast Asia. Great Eastern is a subsidiary of OCBC, the longest established Singapore bank, formed in 1932. It is the second largest financial services group in Southeast Asia by assets and one of the world’s most highly-rated banks, with an Aa1 rating from Moody’s and AA- by both Fitch and S&P. Recognised for its financial strength and stability, OCBC is consistently ranked among the World’s Top 50 Safest Banks by Global Finance and has been named Best Managed Bank in Singapore by The Asian Banker.