Project Management Officer at Gravitas Consultants in Beirut, Lebanon

Project Management Officer

I. POSITION SUMMARY

The Project Management Officer (PMO) is responsible for driving the successful delivery of projects from initiation to completion by ensuring that projects are executed efficiently, within scope, on time, and within budget. The PMO will support cross-functional teams, coordinate with clients and stakeholders, and implement best practices in project management to achieve high-quality outcomes. By providing administrative support, risk management, and effective communication, the PMO ensures that all projects deliver maximum value and satisfaction to clients and partners.

II. POSITION RESPONSIBILITIES

• Oversee daily operations related to the Professional Services Automation (PSA) platform.
  
• Manage liaison between GG's verticals (e.g., Finance and Administration) and the partner's Project Management Office.
  
• Process purchase orders, handle timesheet entries, submit invoices, and maintain shared trackers with partners.
  
• Contribute to the design and execution of project management phases through scheduling and harmonizing tasks to warrant timely delivery and work optimization.
  
• Coordinate with internal stakeholders (e.g., Director of Strategy & Organization) and external stakeholders (e.g., Korn Ferry Resourcing Manager) to define project requirements and establish clear goals.
  
• Develop a robust project schedule and identify resource requirements for projects, taking into consideration the required time for each phase of the project and cost involved, to warrant timely delivery of projects.
  
• Verify that roles and responsibilities are clearly defined within project delivery teams.
  
• Contribute to the identification, analysis, and assessment of project delivery risks and the development of mitigation plans to respond to risks that may arise over the lifecycle of a project.
  
• Liaise with different project stakeholders to manage project budgets and track expenditures, ensuring financial efficiency.
  
• Coordinate between different project stakeholders and facilitate necessary interfaces to exchange information and schedule activities that are required for the successful completion of projects.
  
• Facilitate periodic follow-up meetings with relevant stakeholders to effectively implement agreed time schedules for each project phase.
  
• Prepare, edit, and compile reports on project status and evolution, compare work done versus work scheduled, and highlight areas of unsatisfactory results.
  
• Assist in developing and delivering risk management and / or control policies and procedures.
  
• Support the development and proper archiving of project management frameworks and tools.
  
• Identify and recommend ways to accelerate and optimize project management operations.
  
• Provide business support by executing administrative and operational tasks (e.g., taking minutes during meetings and ensuring accurate record-keeping - organizing and maintaining project files and documentation - compiling, preparing, editing, and formatting various business documents - analyzing data and information from identified sources within prescribed guidelines and procedures).
  

III. BEHAVIORAL COMPETENCIES

• Agility and proactivity
  
• Planning and organizing
  
• Effective communication
  
• Accountability
  
• Client orientation
  
• Teamwork
  

Requirements

Education: A bachelor’s or master’s degree from a reputable university, preferably in a business or finance discipline.

Experience: Preferably, full-time experience in project management, business support, client services, or related scope.

Languages: Advanced working proficiency in English and Arabic.

Technical Skills: Business and financial acumen – technological fluency – exposure to the world of management consulting is a plus.

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