Human Resources Associate at Government of… · Regina

Experienced Human Resources Associate provides administrative and operational HR support in staffing, recruitment, workforce planning, labor relations, and records management. Coordinates staffing approvals, maintains workforce data and organizational charts, prepares HR reports and analyses, supports collective bargaining and arbitration activities, and manages student recruitment programs. Collaborates with managers and stakeholders to improve HR processes, ensure data accuracy, and support organizational priorities.

Agency Overview:

The Saskatchewan Public Safety Agency (SPSA) is a treasury board crown responsible for emergency communications including Sask911 and SaskAlert, wildfire management, emergency management and fire safety. This centralized agency ensures a single point of contact for communities, greater co-ordination of provincial resources and contributes to safer communities in our province.

The Opportunity:

SPSA is seeking a highly organized, proactive and service-focused Human Resources Associate to join the Human Resources, Safety & Training Branch. This role supports the reliable delivery of human resource programs and services by coordinating staffing processes, maintaining accurate workforce information, preparing reports and documentation, and providing practical guidance to managers and administrative staff.

The successful candidate will work across the Agency and with external service partners to support consistent application of human resource policies, collective agreement provisions and established processes. The role requires sound judgement, discretion, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

This is a permanent, full-time position reporting to the Director, Human Resources. This position is responsible for:

Responsibilities

Human Resources Management:

• Coordinate and monitor staffing approval documentation; review submissions for completeness, accuracy and compliance with established requirements; maintain appropriate records; and follow up with managers to address missing or inconsistent information.
• Provide procedural guidance and support to administrative staff responsible for HR-related functions, including staffing processes, reporting, organizational charts and related systems.
• Coordinate updates to organizational charts and workforce records, ensuring information is reconciled with approved structures and financial forecasts.
• Prepare accurate reports and analyses using human resource, payroll and financial information systems, spreadsheets and other reporting tools.
• Compile and validate data and documentation in support of workforce planning, collective bargaining, essential services, grievances, arbitrations and other labour relations matters.
• Develop and maintain clear process documents, tracking tools, records-management practices and document-retrieval systems.
• Identify and recommend opportunities to strengthen HR processes, service delivery, data integrity and administrative efficiency.
• Assist HR Team with issue resolution and human resource matters.
• Manage recruitment for summer students, interns, and co-op students
• Participate with the HR Team in regular reviews of the Agency, branch, and program priorities.
• Provide data and reports for collective bargaining and arbitration.
• Develop and maintain document organization processes.
• Research and recommend technologies for document management.
• Collaborate with HR colleagues, leaders, managers, supervisors and stakeholders on Agency priorities and other HR initiatives.

Qualifications

Job Capabilities:

We are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

The successful candidate will have the following:

• The knowledge and abilities required for this position are typically acquired through a diploma or certificate in human resources, business administration or a related field, combined with approximately three years of relevant experience in human resources or labour relations. An equivalent combination of education and experience may be considered.
• Knowledge of human resource practices, staffing processes, records management and the application of policies, procedures and collective agreement provisions.
• Experience coordinating HR processes, maintaining confidential employee or staffing records, and producing accurate documentation under deadline.
• Proficiency in data analysis tools like Microsoft Excel, Google Sheets, Microsoft Access, or PowerBI.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Clear written and verbal communication skills, including the ability to explain processes, provide guidance, prepare concise reports and influence timely action without direct authority.
• Strong organization, problem-solving and prioritization skills, with consistent attention to detail and quality.
• Sound judgement, professionalism and discretion when handling sensitive and confidential information.
• Ability to build effective working relationships and collaborate with employees, managers, administrative staff and service partners.
• Ability to develop and deliver effective presentations.
• A valid driver’s license.
• Ability to travel 20% of the time.
• Valid criminal record check.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level B)
• Digital Skills (Level B)
• Interacting with Others (Level B)
• Navigating Ambiguity (Level B)
• Managing Self (Level B)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level B)
• Influence (Level B)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.