Executive Personal Assistant to the CEO at Goshen City… · Bedfordvi…

Executive Personal Assistant to the CEO

Commencement: January 2027

Purpose of the Role

An emerging non-profit organisation supporting vulnerable mothers and their children seeks a capable, articulate and professional Executive Personal Assistant to provide dedicated support to the CEO.

Key Responsibilities

A. Executive Personal Assistant and CEO Support

• Manage the CEO’s diary, appointments and schedules.

• Coordinate meetings and logistics.

• Prepare briefing documents.

• Screen and manage incoming emails.

• Draft routine responses.

• Maintain confidential records and files.

B. Basic Accounts and Financial Administration

• Capture expenses, invoices and receipts.

• Maintain expense trackers.

• Reconcile supplier statements.

• Follow up on payments.

• Obtain and process quotations, invoices and approvals.

C. CEO’s Office Coordination

• Liaise with the office on behalf of the CEO.

• Maintain administrative records.

• Coordinate events and appointments.

• Track tasks and deadlines.

• Anticipate administrative needs.

D. Correspondence and Stakeholder Liaison

• Handle routine communications.

• Prepare incoming correspondence.

• Prepare concise updates for the CEO.

• Take, summarise and distribute meeting minutes.

• Escalate sensitive enquiries.

E. Systems, Accuracy and Confidentiality

• Use Microsoft Word, Excel and Outlook.

• Maintain digital filing systems.

• Check numerical entries.

• Monitor personal and financial information.

• Maintain administration standards.

Personal Attributes

Articulate and professional; discreet and trustworthy; well-presented; resourceful and proactive; organised and numerically accurate; confident in communication; sound judgement and excellent follow-through.

Compulsory Minimum Requirements

• Matric (Grade 12) or equivalent

• Certificate and/or Diploma in Office Administration, Bookkeeping, Accounting or a related field

• 1–2 years in the same or a similar role

• Basic accounting acumen

• Proficient in Microsoft Word, Excel and Outlook (with formulas)

• Excellent written and spoken English

• Attention to detail and confidentiality

• Uber Code B driver’s licence (advantageous)

• Reliable and self-motivated

Advantageous Experience

• Sage, Xero, QuickBooks or similar accounting software; previous PA, executive support or non-profit experience.

Application Requirements

Submit:

• Detailed CV

• Motivation letter

• Copies of relevant qualifications

• At least two professional referees

• Brief description of Excel, bookkeeping and office experience

• Obtain availability and salary expectations

Email Applications to: admin@goshencoh.org.za

Closing Date: 20 November 2026

Remuneration: Entry-level remuneration, commensurate with skills and experience.

Commencement: January 2027

Additional Conditions:

• Appointment subject to qualification and reference checks.

• Applicable safeguarding vetting will apply.

• Only shortlisted candidates will be contacted.

• Equal opportunity principles apply.

Pay: R8 000,00 per month

Work Location: In person