Executive & Project Administrative Assistant at Gienapp… · Danvers

Executive & Project Administrative Assistant

Gienapp Architects | Danvers, Massachusetts

Job Type: Full-time, 40 hours per week
Salary: $50,000–$65,000 annually, depending on experience and qualifications.

About Gienapp Architects

Gienapp Architects is a full-service architectural firm with offices in Danvers and Bellingham, Massachusetts, with a variety of public and private commercial projects. As a small firm, we value teamwork, initiative, professional growth, and employees who take pride in helping the office operate effectively.

About the Position

We are seeking an organized, dependable administrative professional to support our Chief Financial Officer (CFO) and architectural Project Managers, while also assisting with general office administration.

This position combines executive and project administrative support with everyday office responsibilities. The successful candidate will be comfortable working with multiple people, managing competing priorities, communicating professionally, and following through on assigned tasks.

The CFO will serve as the primary supervisor.

Responsibilities

• Coordinate meetings, schedules, and Teams invitations for the CFO and Project Managers.
• Prepare, format, proofread, and organize correspondence, reports, and other documents.
• Track assigned tasks, deadlines, and outstanding information; follow up as needed.
• Maintain organized administrative and project-related records.
• Perform routine data entry and update information in office management systems.
• Communicate professionally with staff, clients, consultants, and other contacts.
• Answer and route telephone calls, handle mail, and assist with general office administration.
• Support other administrative needs as assigned.

Qualifications

• Previous administrative or office support experience preferred.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to manage competing requests and changing priorities.
• Sound judgment, discretion, and ability to handle confidential information.
• Ability to work independently while recognizing when guidance is needed.

Experience in an architectural, engineering, or other professional-services office is helpful but not required. Familiarity with Ajera or similar business management software is a plus.

Benefits

• Health Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Flexible Scheduling
• Professional Development
• Discretionary bonuses based on firm performance and other considerations.

How to Apply

A resume and cover letter are required.

In your cover letter, please explain your interest in Gienapp Architects, your relevant administrative experience, and how you approach organizing competing responsibilities and communicating with others.

Applications submitted without a cover letter may be asked to provide one before being considered for an interview.

Gienapp Architects is an equal opportunity employer.

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Application Question(s):

• What interests you about this position, and which aspects of your previous experience do you believe would help you succeed in supporting the CFO and multiple Project Managers?

Ability to Commute:

• Danvers, MA 01923 (Preferred)

Work Location: In person